ADMINISTRATIVE ASSISTANT/DATA ENTRY

Mercer Valve Co., Inc.; Williston (ND); On-site; USD 36,000 - 52,000; Full time

Job summary

Mercer Valve Co., Inc. is seeking an experienced administrative professional to perform a variety of specialized office support functions and to support department processes.

You will generate reports, collect data from multiple sources, organize data in spreadsheets, manage files, and coordinate purchases and meeting logistics. This role emphasizes accurate data entry, strong written and verbal communication, and attention to detail to ensure smooth operations.

Qualifications

• Must have computer skills such as Excel, Word 2007, Access and other standard software.
• Ten Key
• Must be able to type 40 WPM accurately
• Excellent organizational skills
• Detail Oriented
• Knowledge of office administration practices and procedures
• Sound business communication
• Excellent oral and written communication skills (must know and utilize proper grammar)
• Knowledge of record keeping, filing, purchasing practices and procedures

Responsibilities

• Performs technical and administrative work in support of the departments core functions and processes
• Generates and formulates reports and records
• Collects data from multiple sources
• Interacts with other employees on technical and/or sensitive matters
• Designs, organizes and maintains spread sheets requiring data interpretation
• Creates, maintains and updates files indexes
• Performs research for purchasing designated office supplies, equipment, materials, and/or services, obtains and prepares requisitions and purchases
• Schedules meetings, and prepares and/or assembles meeting material from rough notes, drafts, dictation or oral instructions
• Types, formats, edits, revises, proofreads, and prints reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex
• Performs other administrative support functions for supervisors and staff
• Copies, compiles, and distributes reports, documents, and other material

Skills

Ten Key

Typing 40 WPM

Organizational skills

Detail oriented

Business communication

Record keeping

Purchasing procedures

Tools

Excel

Word 2007

Access

Job description

JOB SUMMARY:

Employee will perform a variety of specialized administrative and office support functions.

ESSENTIAL JOB FUNCTIONS:

• Performs technical and administrative work in support of the departments core functions and processes
• Generates and formulates reports and records
• Collects data from multiple sources
• Interacts with other employees on technical and/or sensitive matters
• Designs, organizes and maintains spread sheets requiring data interpretation
• Creates, maintains and updates files indexes
• Performs research for purchasing designated office supplies, equipment, materials, and/or services, obtains and prepares requisitions and purchases
• Schedules meetings, and prepares and/or assembles meeting material from rough notes, drafts, dictation or oral instructions.
• Types, formats, edits, revises, proofreads, and prints reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex
• Performs other administrative support functions for supervisors and staff
• Copies, compiles, and distributes reports, documents, and other material

Qualifications

SKILLS REQUIRED:

• Must have computer skills such as Excel, Word 2007, Access and other standard software.
• Ten Key
• Must be able to type 40 WPM accurately
• Excellent organizational skills
• Detail Oriented
• Knowledge of office administration practices and procedures
• Must have a comprehensive understanding of sound business communication
• Excellent oral and written communication skills (must know and utilize proper grammar)
• Knowledge of record keeping, filing, purchasing practices and procedures