Administrative Assistant | Dallas, TX

IMEG; San Antonio (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Generous PTO

Flexible schedule

Tuition reimbursement

Health, dental, vision, life insurance

Job summary

IMEG, in Dallas, TX, seeks an Administrative Assistant to provide day-to-day administrative support for assigned engineering teams. You will use IMEG templates, complete routine tasks, and collaborate with cross-functional teams to help meet project goals and client expectations.

You will work within the team’s budget, handle travel and scheduling, and contribute to a positive, organized office environment emphasizing confidentiality and professional communication.

Qualifications

• Requires High School Diploma or GED; associate degree preferred
• 2+ years of administrative experience; 3+ preferred
• Experience with engineering administration preferred
• Ability to multi-task and work with staff at all levels
• Strong written and verbal communication and organization skills
• Proficient in MS Office Suite and calendar/email management

Responsibilities

• Follow and promote IMEG standards
• Support assigned engineering teams and assist other teams as needed
• Maintain confidentiality of project/client, corporate, and employee matters
• Work with engineering specifications for applicable disciplines
• Attend and contribute to group meetings
• Assist with travel arrangements and scheduling
• Handle incoming and outgoing mail and shipping
• Answer phones as needed

Skills

MS Office Suite

Strong communication

Organizational skills

Customer service

Multi-tasking

Team collaboration

Self-motivated

Education

High School Diploma / GED

Associate degree (preferred)

Tools

MS Office Suite (Word, Excel, Outlook)

Job description

IMEG is hiring an Administrative Assistant in Dallas, Texas, to provide day-to-day administrative support for assigned engineering teams. This role supports project and team operations by using and reviewing IMEG standard document templates, completing routine administrative tasks, and collaborating with cross-functional teams to help meet project goals and client expectations. You’ll also work within the team’s monetary budget while helping keep team activities organized and on track.

Principal Responsibilities

• Follow and promote IMEG standards
• Support assigned engineering teams and assist other teams as needed
• Maintain confidentiality of project/client, corporate, and employee matters
• Work with engineering specifications for applicable disciplines
• Attend and actively contribute to group meetings
• Support problem solving efforts with the engineering team
• Answer phones as needed
• Arrange meetings and travel for the team or office as needed
• Handle incoming and outgoing mail and shipping as needed

Required Qualifications and Skills

• High School Diploma/GED required
• Associate degree preferred
• 2 years of experience minimum required, 3 preferred, in administration
• Experience with engineering administration preferred
• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Strong initiative and problem-solving skills
• Self-motivated and flexible

This position is not eligible for sponsorship.

Locations available: Dallas, TX

We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

We also believe in committing to the same sustainability ideals we encourage for our clients – a practice of reduce, reuse, and recycle.

IMEG, an employee-owned corporation, is committed to investing in employees’ futures through professional development programs and opportunities for career advancement.

IMEG puts people first—with a strong focus on career growth, work-life balance, and meaningful impact. As a 100% employee-owned firm, we offer the resources of a national design leader with the close-knit culture of a local office. You’ll collaborate across disciplines, contribute to innovative, sustainable projects, and shape the communities we serve. Join a team where your ideas are valued, your development is supported, and your work truly matters.

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran’s status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations. All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [e-mail].

As a people-centered engineering firm we know IMEG’s brand is centered around the technical skills of our people. We are 100% employee-owned and we value the collective abilities, expertise, and continuity of our team members. We understand the importance of an engaged culture and the power of teamwork. We believe in investing in our people and their professional futures through continuous training, community involvement, and the ability to develop a niche specialty.