Administrative Assistant - Communications

TrulyHired; Greenwood (SC); On-site; USD 35,000 - 45,000; Full time

Job summary

Greenwood School District 50 is seeking an Administrative Assistant for Communications to support the Communications Department. You will manage calendars, coordinate meetings, and help with content distribution for district and school communications.

Based at the District Office in Greenwood, SC, the role requires professionalism, attention to detail, and ability to handle multiple priorities while maintaining confidentiality.

Qualifications

• High school diploma or equivalent; degree preferred.
• 23+ years of administrative support experience.
• Experience supporting communications teams or executives.

Responsibilities

• Provide direct administrative support to the Executive Director of Communications.
• Serve as central point of contact for the Communications Department.
• Assist in preparing and distributing district communications.
• Coordinate logistics for events, board meetings, community engagements.
• Maintain records of communications materials and media contacts.
• Support website updates and content management.
• Monitor media coverage and assist with reports.
• Process purchase orders, invoices, and budget documents.
• Assist with crisis communication logistics.
• Collaborate with schools to align district messaging.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

Calendar management

Event coordination

Written communication

MS Office & Google Workspace

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

CMS familiarity

Job description

Job Description

Administrative Assistant - Communications

The Administrative Assistant for Communications supports the daily operations of the Communications Department while serving as a liaison between the Communications Office and internal and external stakeholders. The job ensures the clear and timely dissemination of information, the coordination of events and initiatives, and the maintenance of communication platforms that support engagement with students, staff, families, and the community.

Reports To: Executive Director of Communications

Location: District Office

Position Summary: The Administrative Assistant for Communications provides quality administrative and organizational support to the Communications Department. This position plays a critical role in ensuring the efficient operation of district communications by coordinating schedules, managing departmental workflows, supporting content distribution and creation, and assisting with internal and external district and school communications initiatives. The role requires professionalism, strong attention to detail, and the ability to manage multiple priorities happening within the department.

Key Responsibilities:

• Provide direct administrative support to the Executive Director of Communications, including calendar management, meeting coordination, and correspondence.


• Serve as the Communications Department's central point of contact, responding to inquiries and routing requests appropriately.


• Assist in the preparation, editing, and distribution of district communications, including press releases, newsletters, social media content, and internal and external messaging.


• Coordinate logistics for events, board meetings, and community engagement initiatives.


• Maintain organized records of communications materials, media contacts, and departmental files.


• Support website updates and content management, ensuring timely and accurate information is published.


• Monitor and track media coverage and assist with compiling reports and analytics related to communication efforts.


• Process purchase orders, invoices, and budget-related documentation for the department.


• Assist with crisis communication logistics, including coordinating materials and distributing communications as directed.


• Collaborate with schools and departments to support communication needs and ensure alignment with district messaging.


• Maintain confidentiality of sensitive information and exercise sound judgment in all communications.


• Perform other duties as assigned by the Executive Director of Communications.

Qualifications:

• High school diploma or equivalent required; associate's or bachelor's degree in marketing, communications, business administration, or a related field preferred.


• Minimum of 23 years of administrative support experience, preferably in a school district, public sector, or communications environment.


• Experience supporting senior-level administrators or executives preferred.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills with the ability to draft and edit professional communications.


• Exceptional organizational skills and attention to detail.


• Ability to manage multiple tasks, prioritize effectively, and meet deadlines


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with Google Workspace tools.


• Experience with website content management systems and social media platforms preferred.


• Ability to maintain confidentiality and handle sensitive information with discretion.


• Strong interpersonal skills and ability to work collaboratively with diverse stakeholders.


• Problem-solving skills and the ability to work independently with minimal supervision.


• Flexibility to support evening or occasional weekend events as needed.

Work Environment & Physical Demands:

• Work will be performed in an office setting and include travel to schools, district, and community events.


• May require extended periods of sitting, computer use, and light lifting of materials.


• Occasional evening and weekend work may be required to support district events or communications needs.

Days/Salary:

• 240 Days


• J240 Admin Non Certified Payscale

HUMAN RESOURCES

GREENWOOD SCHOOL DISTRICT 50

P.O. BOX 248

GREENWOOD, SC 29648

EOE/AA