Administrative Assistant — College Operations & Events

MSU - Michigan State University; East Lansing (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Michigan State University, College of Arts & Letters Office and Technical Operations Team, seeks an administrative professional to provide comprehensive support to assigned departments, centers, and programs. Responsibilities include reception, clerical tasks, event coordination, travel support, and maintaining records.

The role requires confidentiality, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.

Qualifications

• Knowledge of word processing, spreadsheets, databases, and desktop publishing.
• Familiarity with MS Office and related productivity tools.
• Experience supporting administrators in an academic environment preferred.
• Ability to multi-task, meet deadlines, and manage confidential information.

Responsibilities

• Provide reception and clerical support to chairs and/or directors.
• Respond to stakeholders during business hours and handle inquiries.
• Perform general office duties: copying, scanning, faxing, filing, mail distribution, and electronic file maintenance.
• Maintain directories/rosters, renew mailings/subscriptions, monitor inventory, and order supplies.

Skills

Word processing

Spreadsheet

Database

Desktop publishing

Presentation software

Webpage software

Typing

Filing

Communication

Education

High school education

Tools

Microsoft 365 Suite

Job description

Michigan State University, College of Arts & Letters Office and Technical Operations Team, seeks an administrative professional to provide comprehensive support to assigned departments, centers, and programs. Responsibilities include reception, clerical tasks, event coordination, travel support, and maintaining records.

The role requires confidentiality, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.