Senior Office Assistant: Scheduling, HR & Events

Michigan State University College of Engineering; East Lansing (MI); On-site; USD 50,000 - 75,000; Full time

Job summary

Michigan State University College of Engineering is seeking an Assist Chairperson to support the Chair’s schedule, manage deadlines, and prepare the department annual report for CNS. The role includes attending CW meetings and taking minutes, collaborating with STT committees, and helping with RPT processes and annual faculty reviews.

The position also covers CNS/University elections, nominations, summer course scheduling, office space coordination, event planning, and coordination with the

Qualifications

• Knowledge equivalent to two to three years of college or technical school.
• One to three years of related work experience in maintaining account ledgers and departmental operations.
• Experience in an academic unit; strong communication, professionalism, and multitasking skills.

Responsibilities

• Assist Chairperson by managing deadlines, schedule, meetings and minutes.
• Attend and take minutes at Committee of the Whole (CW) meetings and work with STT committees.
• Assist with reappointment, promotion and tenure (RPT) processes and annual faculty reviews.
• Support CNS/University elections, nomination of faculty for awards and preparation of nomination documents.
• Coordinate summer course scheduling, office space allocations and assignments, and oversee department events.
• Assist Communications Director with department newsletters and updating websites; coordinate with IPF when needed.

Skills

Office management

Scheduling and calendar management

Minute taking

Event planning

Communication

Education

Two-year college equivalent or related field

Experience in academic unit

Tools

SAP HR/Payroll

Kuali Financial Systems

Cognos BI/Query Studio

Concur

Global registry

Job description

Michigan State University College of Engineering is seeking an Assist Chairperson to support the Chair’s schedule, manage deadlines, and prepare the department annual report for CNS. The role includes attending CW meetings and taking minutes, collaborating with STT committees, and helping with RPT processes and annual faculty reviews.

The position also covers CNS/University elections, nominations, summer course scheduling, office space coordination, event planning, and coordination with the