Administrative Assistant — Client Docs & Front Desk Support

New Roots Talent Consulting, LLC; Vernon Hills (IL); On-site; USD 38,000 - 46,000; Full time

Job summary

New Roots Talent Consulting, LLC in Vernon Hills, IL is seeking an Administrative Assistant to support multiple partners and the Firm Administrator. You will manage client documents, tax materials, and front desk coverage as needed.

This seasonal role runs through the tax season, with overtime during peak periods and Saturdays starting in March. The ideal candidate is friendly, highly organized, detail oriented, and able to work independently while collaborating with the team.

Qualifications

• Friendly, professional presence and a genuine desire to help clients and team members feel supported.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Excellent attention to detail and commitment to producing accurate, polished work.
• Clear written and verbal communication skills.
• Confidence using office technology and learning firm systems quickly.
• Ability to work independently, stay flexible, and collaborate with others.
• Prior administrative or client service experience preferred.

Responsibilities

• Support multiple partners and the Firm Administrator with daily administrative needs.
• Manage client documents, tax materials, and records with accuracy and timeliness.
• Provide backup front desk support, including answering phones, greeting visitors, and helping create a welcoming office environment.
• Prepare correspondence, reports, invoices, and other business documents.
• Coordinate mailings, shipments, conference room setup, and general office support tasks.
• Assist with tax return processing, e-filing support, and other firm projects as needed.

Skills

Organizational skills

Written and verbal communication

Attention to detail

Team collaboration

Independent work

Tools

Office software proficiency

Job description

New Roots Talent Consulting, LLC in Vernon Hills, IL is seeking an Administrative Assistant to support multiple partners and the Firm Administrator. You will manage client documents, tax materials, and front desk coverage as needed.

This seasonal role runs through the tax season, with overtime during peak periods and Saturdays starting in March. The ideal candidate is friendly, highly organized, detail oriented, and able to work independently while collaborating with the team.