Tax Firm Administrative Specialist - Client & Ops Support

Fhassoc; Northbrook (IL); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Friedman+Huey Associates LLP is seeking an onsite Administrative Assistant for our Northbrook office. You will provide administrative support to Partners and staff, manage calendars, route communications, and assist with tax document preparation and client data organization.

The role requires integrity, confidentiality, and proactive problem-solving in a hybrid-friendly firm culture. The ideal candidate will be self-driven, resourceful, and able to handle multiple tasks such as filing, scanning,

Qualifications

• Experience providing admin support to senior staff or partners.
• Ability to handle confidential information with discretion.
• Strong organization and multi-tasking skills.
• Proficiency with Microsoft Outlook, Teams and calendar management.

Responsibilities

• Answer and direct phone calls in a friendly manner.
• Sort and distribute incoming mail and packages.
• Schedule meetings using Outlook/Teams.
• Prepare mailings and engage with courier services.
• Assist with tax document preparation and client data organization.
• Coordinate and prepare batch filing and 1099s as needed.
• Support office operations and maintain practice management data.

Skills

Outlook

Phone etiquette

Document handling

Data entry

Attention to detail

Confidentiality

Tools

GoSystem

SurePrep

Job description

Friedman+Huey Associates LLP is seeking an onsite Administrative Assistant for our Northbrook office. You will provide administrative support to Partners and staff, manage calendars, route communications, and assist with tax document preparation and client data organization.

The role requires integrity, confidentiality, and proactive problem-solving in a hybrid-friendly firm culture. The ideal candidate will be self-driven, resourceful, and able to handle multiple tasks such as filing, scanning,