Administrative Assistant - Chadwick

Capstone Mechanical, LP.; Bensalem Township, Northern (Bucks County, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an experienced administrative professional in Bucks County, PA to support daily office operations.

The role requires strong organizational skills and proficient use of Microsoft Office to prepare documents, manage schedules, and communicate with clients and staff. The ideal candidate will work both independently and as part of a team, handle confidential information, and help coordinate meetings, presentations, and office tasks in a fast-paced environment.

Qualifications

• Requires High School Diploma and 2–3 years in an office setting.
• Administrative skills and attention to detail are required.
• Excellent verbal and written communication skills are required.
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, etc.) is required.

Responsibilities

• Work independently and within a team on projects.
• Assist with special projects and coordination tasks as needed.
• Stock kitchen supplies and clean kitchen area daily.
• Answer telephones, direct calls, and take messages.
• Greet visitors and notify employees of visitors when necessary.
• Compile, copy, sort, and file records of office activities and transactions.
• Operate office equipment (photocopiers, scanners, fax, voicemail).
• Assist with errands as necessary.
• Inventory and order office materials, supplies, and services.
• Complete work schedules, manage calendars, and arrange appointments.
• Prepare and proofread data and other information such as records or reports.
• Type, format, proofread, and edit correspondence and documents.

Skills

Administrative skills

Attention to detail

Multi-tasking

Verbal & written communication

MS Office

Education

High School Diploma

Tools

Microsoft Office

Job description

• Work independently and within a team on projects
• Assist with special projects such as coordinating facility maintenance, planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures, organizing events, and other duties as needed
• Stock kitchen supplies and clean kitchen area daily
• Answer telephones, direct calls, and take messages
• Greet visitors and notify employees of visitors when necessary
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Operate office equipment, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
• Assist with errands as necessary
• Inventory and order office materials, supplies, and services as needed
• Complete work schedules, manage calendars, and arrange appointments
• Prepare and proofread data and other information, such as records or reports
• Type, format, proofread, and edit correspondence and other documents using a computer
• Handle confidential and non-routine information when necessary
• Other duties as assigned

Required Education/Experience:

• High School Diploma (or GED or High School Equivalence Certificate) and work experience of 2 -3 years in an office setting.

Competencies:

• Administrative skills and experience - required
• Strong attention to detail – required
• Organized with the ability to multi-task in a fast-paced environment - required
• Excellent verbal and written communication skills - required
• Proficient knowledge of Microsoft Office programs (Word, Excel, Outlook, etc.) - required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

This job operates in an office environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for employer visa sponsorship.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.