Administrative Assistant- CHA

HHDC; Chicago (IL); On-site; USD 24,000 - 25,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

PTO

Paid Vacation

Paid Holidays

401(k) Plan

Disability Insurance

Tuition Reimbursement

Employee Assistance Program

Training & Development

Career Growth

Job summary

HHDC, a Chicago-area property management company, seeks an Administrative Assistant for a Section 8 development in the north Chicago area. You will deliver outstanding resident service, screen inquiries, process mail, and keep management files compliant with HUD regulations.

This full-time role offers a competitive salary and a benefits package, with opportunities for growth and ongoing training in a collaborative team environment.

Qualifications

• High school diploma or equivalent required; college a plus.
• Minimum 2 years of administrative or customer service experience.
• Must obtain state Leasing License or have it already.
• Excellent grammar, written and verbal communication skills.
• Proficient with computers and MS Office; able to multitask in a team.

Responsibilities

• Screen, process, and reference phone calls, inquiries, and voicemails.
• Process incoming/outgoing mail, couriers, and faxes.
• Type correspondence, documents and reports.
• Open and distribute mail; file and maintain HUD-compliant records.
• Handle maintenance paperwork, time sheets, schedules, and appointments.

Skills

Administrative experience

Customer service experience

MS Office Suite

Education

High school diploma or equivalent

College degree a plus

Tools

MS Office Suite

Job description

At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities.

We are seeking an experienced Administrative Assistant to join our property management team in carrying out our vision for a section 8 development in the north Chicago area. The candidate must excel in providing superior customer service to residents. This is a great opportunity to begin your career within property management and make a difference in people's lives. Position offers a competitive salary and excellent benefits

SCHEDULE & COMPENSATION

Full-Time:40 hours per week
Schedule:Monday - Friday
Pay Rate: $17.50 - $18.50 per hour

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.

• Screens/Processes/References phone calls, inquiries & voicemail.
• Processes incoming/outgoing mail, courier items, and faxes.
• Types correspondence, documents and reports.
• Opens and distributes mail.
• Files, keeps record of management files in compliance with HUD regulations.
• Handles maintenance paperwork (i.e., filing reports, time sheets, schedules, appointments).

MINIMUM QUALIFICATIONS

• High school diploma or equivalent. College a plus.
• Administrative or customer service experience minimum 2 years.
• Must have or be able to obtain state Leasing License.
• Excellent grammar, written and verbal communication skills.
• Working knowledge of computers and software, such as MS Office Suite Energetic and highly motivated.
• Willingness to work in a team environment and prioritize multiple assignments.
• Ability to interact effectively with wide range of people.
• Diplomacy in handling problems of residents.

Employee Benefits

HHDC offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Paid Vacation
• Paid Holidays
• 401(k) Retirement Plan
• Short-Term and Long-Term Disability
• Tuition Reimbursement
• Employee Assistance Program, if applicable
• Ongoing Training and Professional Development
• Opportunities for Career Growth