Administrative Assistant Centerline

PACE; United States; On-site; USD 42,000 - 56,000; Full time

Job summary

Centerline is seeking an Administrative Assistant to support the Public Affairs and Philanthropy team onsite. The role focuses on accurate typing, calendar management, event support, donor communications, and detailed record-keeping.

You will coordinate meetings, assist with travel, manage databases, and help prepare reports and invoices for donor gifts, while ensuring compliance and timely communications.

Qualifications

• Accurate typing ability from rough draft; prepares correspondence in final form.
• Schedules appointments; arranges meetings and conferences; completes travel arrangements and maintains calendars.
• Proactively review calendars for conflicts and adjust with the director’s guidance.
• Plans and implements office practices and procedures; maintains filing systems.
• Maintains department databases including donor and partner contact information for mailings and outreach.
• Maintains recurring and special reports and financial statements showing fundraising activities.
• Assists with planning and execution of fundraising, educational, grand opening, and other events.
• Ensures timely acknowledgement of donor gifts with thank you notes.
• Prepares invoices for donor gifts.
• Schedules social media posts and contributes to content.
• Maintains department records and files, including tracking for compliance.
• Manages and processes department orders with outside vendors and tracks inventory.
• Compiles minutes from meetings and huddles.
• Updates center signage as needed and adheres to deadlines.

Responsibilities

• Accurate typing and final-form correspondence preparation.
• Calendar and appointment management, travel arrangements, and calendar maintenance.
• Conflict checking and proactive scheduling adjustments with leadership.
• Office procedures planning and filing system maintenance.
• Database maintenance for donors, participants, caregivers, and partners.

Skills

Typing accuracy

Calendar management

Scheduling meetings

Event coordination

Donor database management

Job description

## Administrative Assistant CenterlineApplyremote type: Onsitelocations: Centerlinetime type: Full timeposted on: Posted Yesterdayjob requisition id: JR100718* Accurate typing ability from rough draft; prepares correspondence in final form* Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports’ business calendars* Proactively review direct reports’ calendars for conflicts to make adjustments and/or seek guidance from direct report* Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems* Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department* Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving* Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events.* Ensures the timely acknowledgement of donor gifts with thank you notes* Prepares invoices for donor gifts* Schedules social media posts and contributes to content* Maintains department records and files, including tracking for compliance* Manages and processes specified orders with outside vendors for department and from other departments* Manage and fulfill department orders, track inventory* Maintain volunteer contact information* Compile minutes from meetings and department huddles* At the direction of the Director of Public Affairs, update center signage as needed* Adheres to deadlines as established with the capability to prioritize functions as assigned