Administrative Assistant - Center Operations & Records

Old Colony YMCA; Massachusetts; On-site; USD 42,000 - 56,000; Full time

Job summary

The Old Colony YMCA is seeking an Administrative Assistant at the OCC CJSC to provide office management, data collection, and reporting support. You will answer calls, register participants, file reports, and help maintain smooth information flow and records in a fast-paced center.

Join a team that values care, honesty, respect and responsibility, and supports collaboration with staff and community partners while upholding YMCA procedures and fiscal discipline.

Qualifications

• Two year Associates Degree or equivalent training/education.
• Proficiency in Microsoft Word, Excel, Outlook and Teams.
• Attention to detail and accuracy a must.
• Some evening availability required.
• Some traveling required for meetings and trainings
• Must be able to sit, stand, bend and walk during the work day.

Responsibilities

• Register participants as they enter the Center.
• Answer telephones in a professional and courteous manner.
• File reports, reviews, log drug testing results and place in participant files.
• Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff.
• Maintain appropriate forms, replenish office supplies, unit supplies, effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed.
• Maintain accurate and efficient records, as well as record keeping/filing for the program.
• Participate in supervision with the Program/Treatment Manager as needed.
• Attend staff meetings as assigned.
• Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center.
• Establish and maintain positive working relationships with the funding sources and the community at-large.
• Collection and documentation of urine screens as needed.
• Other duties as assigned or directed by the supervisor(s).

Skills

Attention to detail

Evening availability

Travel readiness

Mobility / stamina

Education

Associate's Degree or equivalent training/education

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

The Old Colony YMCA is seeking an Administrative Assistant at the OCC CJSC to provide office management, data collection, and reporting support. You will answer calls, register participants, file reports, and help maintain smooth information flow and records in a fast-paced center.

Join a team that values care, honesty, respect and responsibility, and supports collaboration with staff and community partners while upholding YMCA procedures and fiscal discipline.