Administrative Assistant — Center Operations & Enrollment

Ivy Kids LLC; Houston, Northern (TX, KY); Hybrid; USD 30,000 - 42,000; Full time

Job summary

Ivy Kids LLC in Houston, TX seeks an Administrative Assistant to support the Center Director and Education Director in operations, staffing, customer service, compliance, marketing, and recordkeeping.

The role covers documentation, tuition processing, health and safety, meetings, tours, community outreach, and driving the school bus when needed. Must be flexible for shifts, maintain schedules, and promote Conscious Discipline.

Qualifications

• Must meet or exceed state requirements for Directors.
• Associate’s or Bachelor's degree in Early Childhood Education preferred.
• Must be willing to drive the school bus.
• Flexibility to work in any classroom to meet ratio needs.
• Complete 24+ hours of professional development annually.
• Physically able to bend, stoop, run, lift and carry children up to 50 pounds.
• Excellent communication skills with children and families.

Responsibilities

• Support Center Director and Education Director in operations, staffing, customer service, compliance, marketing, and recordkeeping.
• Maintain documentation accurately and timely across multiple records (students, employees, vehicles, health and safety).
• Assist with tours, enrollments, and community outreach to promote enrollment.
• Manage tuition posting, accounts receivable, and fee collection using Procare.
• Assist with field trips and daily transportation coordination (when needed).
• Attend staff meetings and trainings; ensure safety and regulatory compliance.

Skills

Excellent communication

Flexibility

Physical ability

Education

Associate/Bachelor in Early Childhood Education preferred

Tools

WatchMeGrow

Procare

Intellikids

Job description

Ivy Kids LLC in Houston, TX seeks an Administrative Assistant to support the Center Director and Education Director in operations, staffing, customer service, compliance, marketing, and recordkeeping.

The role covers documentation, tuition processing, health and safety, meetings, tours, community outreach, and driving the school bus when needed. Must be flexible for shifts, maintain schedules, and promote Conscious Discipline.