Attendance Secretary

Charles County Public Schools; Northern (KY); Hybrid; USD 35,000 - 50,000; Full time

Job summary

Charles County Public Schools seeks an administrative candidate to maintain pupil records, manage registrations and transfer files, and ensure immunization compliance. The role requires accurate data handling and strong communication with families and staff.

The position supports bus routing, emergency information, mail distribution, and daily office tasks with a focus on reliability and collaboration during the school year.

Qualifications

• Experience maintaining pupil records and generating attendance reports.
• Ability to manage new pupil registrations and transfer records.
• Knowledge of immunization reporting compliance.
• Experience maintaining bus routes and related information for students.
• Strong oral and written communication skills.
• Ability to work with staff, parents and visitors professionally.

Responsibilities

• Prepares and maintains all pupil records and related reports; contacts parents on attendance policies.
• Registers new pupils and handles prior records requests and transfers.
• Follows immunization requirements and prepares Immunization Reports.
• Maintains bus routes and ECOTRAN data for new students.
• Maintains emergency cards and information files for all students.
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc.
• Answers inquiries from students, parents, staff and visitors.
• Receives and sorts mail and messages for staff.
• Supervises sales and collections for fund raisers.
• Performs related duties as assigned by the school principal.

Skills

Demonstrated aptitude

Data compilation

Office practices

Multitasking

Oral and written communication

Collaboration and independence

Education

High School Diploma

Tools

ECOTRAN reporting

Job description

• Locations 3505 Livingston Rd, Indian Head, MD, 20640, US
• Degree Level High School Graduate
• Job Schedule Full time
• School Type Elementary School
• School Year 2026-2027
• Schedule Full Time School Year
• Terms of Employment 10.5 - Month Employee
• Demonstrated aptitude for successful performance of duties and responsibilities listed below.
• Exhibits ability to compile data accurately and concisely.
• Capacity to work with pupils, teachers, parents, administrativepersonneland school visitors in a manner conducive to good working relationships.
• Knowledge of efficient office practices and procedures.
• Ability to react effectively to various simultaneous inquiries and situations.
• Good oral and written communication skills.
• Ability to collaborate with others, followupand work independently.

ESSENTIAL JOB FUNCTIONS

• Prepares andmaintainsall pupil records and various related reports; checks pupil information and filesappropriate reportssuch as Monthly Pupil Attendance Reports and Monthly Suspension Report and contacts parents concerning attendance policies and procedures.
• Registers all new pupils and requests prior school records, withdraws transferring pupils and forwards permanent school records or copies (when out of state).
• Follows-upon immunizations toinsurecompliance with Maryland School Law and preparesSchoolImmunization Report.
• Maintains up-to-date bus routes and bus numbers for students; prepares ECOTRAN reporting/block/stop/home location information for new students.
• Maintains up-to-date emergency cards and information cardfileonall students.
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as isrequiredandmaintainsappropriate files.
• Answers various inquiries from students, parents,staffand school visitors.
• Receives, sorts and forwards mail and messagesforstaff members.
• Supervises sales and collections of monies from students for fund raisers.
• Performs related duties as assigned by the school principal.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and theability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm,handand finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employeefrequentlyis required tosit, reach with hands and arms,talkand hear.

Charles County Public Schools reserves the right to re-advertise andmodifythe content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminateon the basis ofrace, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs,activitiesor employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.