Administrative Assistant To Senior Leadership

Nationwide Children's Hospital; Columbus (OH); On-site; USD 70,000 - 100,000; Full time

Job summary

Nationwide Children’s Hospital seeks an experienced executive assistant to support the Chief Quality Officer and Chief Strategy Officer. The role handles a wide range of senior-level administrative tasks, coordinates projects, prepares reports and presentations, and works autonomously with physician leaders and executives.

Ideal candidates have 10 years of admin/office management experience, a college degree, and the ability to manage meetings, deadlines, and confidential information in a

Qualifications

• Handles executive support, admin tasks and project management.
• 10 years admin/office management experience.
• Experience supporting an executive in a healthcare setting preferred.

Responsibilities

• Coordinate departmental projects; prepare reports and presentations.
• Schedule leadership meetings; prepare agendas, minutes and action items.
• Support board meetings and key initiatives as part of the executive team.
• Collaborate with physician leaders and senior administrators.

Skills

Executive support

Administration

Project management

Ambassador Program

Education

Associate or Bachelor degree

Job description

Overview

This position will be supporting the Chief Quality Officer and Chief Strategy Officer

Overview

This position will be supporting the Chief Quality Officer and Chief Strategy Officer

Job Description Summary

Handles a wide range of executive support, administrative tasks and project management while working autonomously. Effectively interacts with physician leaders, senior administrators, executives from other academic medical centers and community leaders. Demonstrates ability to exercise considerable judgment, initiative, discretion and independence.

Job Description

Essential Functions:

• Independently recognizes the need to initiate, coordinate, and implement departmental projects. Prepares reports and presentations. Collects and analyzes information. Drafts correspondence and responses to routine memos and letters.
• Assumes responsibility to ensure commitments and deadlines are met; confirms that materials requested from others are received and requested actions are completed.
• Plans, schedules, and attends all leadership and administrative meetings. Prepares agenda, takes and distributes minutes, and ensures timely completion of all action items and deliverables defined at these meetings. Efficiently manages, updates, follows through and reports on all action items.
• Excels at working in a team environment to coordinate the executive’s strategic involvement in board meetings, key projects, special initiatives and other annual/quarterly functions.

Education Requirement

Associate or Bachelor degree or equivalent experience in a similar role

Licensure Requirement

(not specified)

Certifications

(not specified)

Skills

Must complete Ambassador Program within first 12 months of employment.

Experience

10 years administrative and/or office management experience.

Experience supporting an executive level position and working in a healthcare environment preferred.

Physical Requirements

OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs

FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking

CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting

Additional Physical Requirements Performed But Not Listed Above

(not specified)

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"