Administrative Assistant Bookkeeper

AppleOne Employment Services; Sacramento (CA); In loco; USD 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

AppleOne Employment Services is seeking a Billing/Payroll Clerk to monitor accounts payable daily and assist in supervising routine accounting functions. The role includes payroll processing, maintaining confidential employee records, and enforcing company standards to improve billing and collections efficiency.

The position requires proficiency in Excel and accounting software, with a focus on accuracy, compliance, and timely financial reporting.

Competenze

• Two (2) years’ experience in bookkeeping, billing, or a related Accounting function is required.
• Proficiency in Microsoft Excel is required.
• Thorough knowledge of industry best practices, risk assessment techniques, standards, and applicable laws and regulations in accounting.

Mansioni

• Monitor accounts payable daily and obtain necessary approvals.
• Assist in preparing monthly financial statements including balance sheets and income reports.
• Process bi-weekly payroll accurately and timely; resolve discrepancies.
• Maintain payroll records and employee data with confidentiality.
• Enforce standards, policies, and procedures to ensure compliance and efficiency.
• Oversee posting of payments to customer accounts and reconcile accounts receivable.
• Develop and analyze reports and communicate findings to management.
• Assist in accounting system improvements as needed.
• Record and maintain current customer account information and collection status.
• Monitor collections and inform credit departments when action is needed; escalate to attorneys as required.
• Investigate and resolve customer issues while providing quality service.

Conoscenze

Excel

MS Office

Accounting software

Strumenti

Accounting software

Descrizione del lavoro

Proficiency in Microsoft Excel is required.

DUTIES AND RESPONSIBILITIES

Monitoring accounts payable on a daily basis and requesting necessary approvals.

The Billing/ Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company’s billing and collections activities. The Billing/ Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality.

DUTIES AND RESPONSIBILITIES

• Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed.
• Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports.
• Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly
• Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance.
• Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency.
• Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements.
• Develop and analyze reports, documents, and financial information. Communicate findings to management.
• Help prepare and implement accounting system improvements or changes when necessary.
• Record and maintain current and accurate information regarding customer accounts and the status of collection efforts.
• Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys.
• Investigate and work to resolve customer issues while providing quality customer service.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

EXPERIENCE, EDUCATION AND REQUIREMENTS

• Two (2) years’ experience in bookkeeping, billing, or a related Accounting function is required.
• Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the Accounting field is required.

SKILLS AND COMPETENCIES

• Proven ability to prioritize and manage multiple tasks.
• Effective written and verbal communication and interpersonal skills.
• Demonstrated leadership skills and ability to motivate others.
• Creative problem solving skills.
• Proficiency with Microsoft Office Suite and Accounting software.

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS

• Continuous sitting and tasks involving repetitive motions using wrists, hands and fingers are required for periods of 6-8+ hours at a time.
• Occasional walking or standing is required.
• Occasional carrying of weights from 0-25 pounds may be required.
• This job operates in an office environment.