Accounting Clerk

Talent Strategy; Holland (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Talent Strategy is seeking an organized accounting support professional to manage invoice processing and basic AR/AP tasks. The role requires precision in data entry, matching supporting documents, and effective communication with vendors.

You will assist with payroll support and maintain orderly records in a structured office environment. The ideal candidate brings a high school diploma and solid experience with Excel, Outlook, and Word, along with strong attention to detail and the ability to

Qualifications

• High school diploma or equivalent is required.
• Experience with accurate data entry, bookkeeping, accounts payable/receivable, office administration, banking, payroll support, or related clerical work.
• Strong numerical accuracy and ability to compare source documents and follow procedures.
• Proficiency with Excel, Outlook, Word, and electronic filing or document-management systems.

Responsibilities

• Receive, organize, and enter supplier invoices, credit memos, and related documentation into the accounting system.
• Match invoices to purchase orders, receiving records, packing slips, approvals, and other support; route differences for resolution before processing.
• Monitor designated accounts payable inboxes or workflows and route invoices and questions to the appropriate approver.
• Prepare invoice batches, payment support files, aging information, and documentation for review and approval by senior staff accountants.
• Communicate with vendors regarding routine invoice status, missing documentation, remittance details, or account questions within assigned authority.
• Maintain organized electronic and paper accounts payable records in accordance with retention requirements and internal controls.
• Enter customer invoices, credit memos, receipts, and other approved AR transactions as assigned.
• Apply customer payments and remittance information to correct accounts and invoices after verifying supporting documentation.
• Maintain customer billing files and assist with routine follow-up on missing POs or remittance information.
• Prepare aging reports, customer account information, and supporting schedules for review by senior staff accountants.
• Escalate payment discrepancies or disputes rather than making unauthorized adjustments.
• Provide limited payroll and timekeeping reconciliation support as assigned by the senior staff accountant.
• Compile time records, payroll-related forms, benefit deductions, or other supporting documentation without changing employee pay information.

Skills

Numerical accuracy

Data entry

Discrepancy resolution

Administrative support

Payroll support

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Document management systems

Job description

• Receive, organize, and enter supplier invoices, credit memos, and related documentation into the accounting system.
• Match invoices to purchase orders, receiving records, packing slips, approvals, and other required support; identify differences and route them for resolution before processing.
• Monitor designated accounts payable inboxes or workflows and ensure invoices and questions are routed to the appropriate approver or department.
• Prepare invoice batches, payment support files, aging information, and other documentation for review and approval by the Senior Staff Accountant or other authorized personnel.
• Communicate professionally with vendors regarding routine invoice status, missing documentation, remittance details, or account questions within the limits of assigned authority.
• Maintain organized electronic and paper accounts payable records in accordance with retention requirements and internal controls.
• Enter customer invoices, credit memos, receipts, and other approved accounts receivable transactions as assigned.
• Apply customer payments and remittance information to the correct accounts and invoices after confirming the supporting documentation.
• Maintain customer billing files and assist with routine follow-up on missing purchase orders, remittance information, or billing documentation.
• Prepare aging reports, customer account information, and supporting schedules for review by the Senior Staff Accountant.
• Escalate payment discrepancies, deductions, short pays, unapplied cash, or customer disputes rather than making unauthorized adjustments.
• Provide limited administrative support for payroll and timekeeping reconciliation as assigned by the Senior Staff Accountant.
• Compile approved time records, payroll-related forms, benefit deductions, reimbursements, or other supporting documentation without independently changing employee pay information.
• Identify missing approvals, unusual hours, duplicate payments, terminated-employee activity, or other potential discrepancies and immediately escal…
• Maintain strict confidentiality of payroll, compensation, banking, tax, and employee information.

Required:

• High school diploma or equivalent.
• Demonstrated experience with accurate data entry, bookkeeping, accounts payable, accounts receivable, office administration, banking, payroll support, or related clerical work.
• Strong numerical accuracy and the ability to compare source documents, identify discrepancies, and follow detailed written procedures.
• Proficiency with Microsoft Excel, Outlook, Word, and electronic filing or document-management systems.