Accounting Clerk

Pratt Industries, Inc.; Sandston (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Pratt Industries, Inc. in Virginia seeks a detail‑oriented Billing Clerk to manage receivables, review bills of lading and sales orders, and ensure the accuracy of daily invoicing.

You will work closely with the finance team to keep billing processes efficient and compliant. Responsibilities include entering shipments into the accounting system, applying cash receipts, reconciling balances, and handling customer credit applications.

Qualifications

• Associates or Bachelors in accounting, finance or other business degree.
• Four years billing/accounts receivable experience
• Experience with MS Office, particularly Excel
• Prior collection and reconciliation of customer accounts
• Undergraduate degree with focus on accounting and/or finance (preferred)

Responsibilities

• Review bills of lading and sales orders for processing.
• Ensure accuracy of daily invoicing.
• Enter shipments into accounting system for billing and maintain related files.
• Apply cash receipts to customer accounts.
• Reconcile customer accounts.
• Process customer credit applications and maintain related files.
• Make collection calls as needed. Responsible for the customer aging.
• Review bills for payment (match invoices with purchase orders). Check for proper approvals and authorizations.
• Complies with all company policies and procedures.
• Additional duties as assigned by management.

Skills

Phone communication

Written communication

Critical thinking

Detail oriented

Organized

Education

Associate degree in accounting

Bachelor's degree in accounting/finance

Tools

MS Excel

Job description

SUMMARY

Responsible for the processing of bills (receivables), sales orders, and other accounting operational tasks.

DUTIES AND RESPONSIBILITIES

Review bills of lading and sales orders for processing.

Ensure accuracy of daily invoicing.

Enter shipments into accounting system for billing and maintain related files.

Apply cash receipts to customer accounts.

Reconcile customer accounts

Process customer credit applications and maintain related files.

Make collection calls as needed. Responsible for the customer aging.

Review bills for payment (match invoices with purchase orders). Check for proper approvals and authorizations.

Complies with all company policies and procedures.

Additional duties as assigned by management.

EDUCATION and/or EXPERIENCE

Associates or Bachelors in accounting, finance or other business degree.

Four years billing/accounts receivable experience

Experience with MS Office, particularly Excel

Prior collection and reconciliation of customer accounts

Candidates are PREFERRED who offer the following:
Undergraduate degree with focus on accounting and/or finance

SKILLS

Excellent speaking and phone communication skills.
Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Detail oriented and organized.

PHYSICAL DEMANDS

Employee is regularly required to walk and talk and hear. The employee is frequently required to sit and stand. Vision requirements include: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.
While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving mechanical parts, and fumes or airborne particles. The noise level in the work environment is usually loud.

PERFORMANCE MEASUREMENTS

The performance of the Billing Clerk will be measured as follows:

Operating standards - The employee will need to meet or exceed the Operating Standards set in the area of administration. Such standards will be set annually and communicated to the assistant.

Personal growth - Each year there will be professional goals developed and agreed to by the Controller.

Employee relations - The employee will be evaluated regarding behaviors associated with appropriate human interaction, respect and communication and ability to exercise discretion.

Creativity - This will be evaluated by how active the employee is in participating in advancing the business through new and innovative ideas.