Administrative Assistant/Bookkeeper

Waldo Solutions; Houghton (MI); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Salary $51,000+ per year

Health insurance with dental andVision

401(k) with company match

Paid time off

Opportunity for advancement

In-office Mon-Fri schedule

Job summary

Moyle Construction is seeking a full-time Administrative Assistant/Bookkeeper in Houghton, Michigan. You will manage everyday bookkeeping, keep office operations organized, and support HR and compliance tasks while using QuickBooks Online.

The role offers health insurance, 401(k) with company match, PTO, and opportunities for advancement. This in-office position runs Monday through Friday with a flexible schedule in a family-owned company focused on quality craftsmanship.

Qualifications

• High school diploma or equivalent required.
• Experience in office administration and/or bookkeeping preferred.
• Strong knowledge of QuickBooks Online.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent organization and attention to detail.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Handle daily bookkeeping including accounts payable, receivable, invoicing, bill payments, and reconciliations.
• Maintain accurate financial records and reports in QuickBooks Online.
• Coordinate meetings, schedules, and general administrative tasks.
• Track insurance certificates, subcontractor documents, and safety compliance records.
• Assist with HR-related tasks and job postings.
• Help implement expense-tracking software and improve processes.

Skills

Organization

Attention to detail

Communication

Independent worker

Education

High school diploma or equivalent

Bookkeeping certification (plus)

Tools

QuickBooks Online

Microsoft Excel

Microsoft Word

Outlook

Job description

Are you organized, great with numbers, and someone who enjoys keeping things running smoothly? Moyle Construction is looking for a full-time Administrative Assistant/Bookkeeper to join their team in Houghton, Michigan.

This is a hands-on role for someone who enjoys variety. You’ll handle everyday bookkeeping, keep office operations organized, and support our team with administrative, HR, and compliance-related tasks. If you’re comfortable with QuickBooks Online, have a knack for details, and enjoy being the person others can count on, we’d love to hear from you.

WHAT WE OFFER.

• $51,000 or more annually based on your experience.
• Health insurance including dental and vision coverage; family plans available.
• 401(k) retirement plan with company match.
• Paid time off.
• Opportunity for advancement - we are a growing company and reward exceptional talent.
• Monday-Friday in-office position with flexible schedule.

WHAT YOUR DAY LOOKS LIKE.

• Handle everyday bookkeeping, including accounts payable, receivable, invoicing, bill payments, and reconciliations.
• Maintain accurate financial records and reports using QuickBooks Online.
• Keep office records organized and coordinate meetings, schedules, and general administrative needs.
• Track insurance certificates, subcontractor documentation, and safety compliance records.
• Assist with job postings, interview scheduling, and other HR-related tasks.
• Help introduce new expense-tracking software and improve office processes.

WHAT WE ARE LOOKING FOR.

• High school diploma or equivalent required; additional education or relevant certification is a plus.
• Previous experience in office administration and/or bookkeeping is preferred.
• Strong working knowledge of QuickBooks is required.
• Experience with invoicing, accounts payable, accounts receivable, and general bookkeeping.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and learning new software.
• Strong organization, communication, and attention to detail.
• Ability to manage multiple priorities, work independently, and be a dependable team player.
• Experience in construction, insurance documentation, subcontractor compliance, payroll, or HR is a plus.

LET’S BUILD SOMETHING GREAT TOGETHER.

At Moyle Construction, we’ve been committed to building better in Michigan since 1976. While we’ve grown and evolved over the years, our foundation remains the same—honesty, integrity, and a dedication to quality craftsmanship. As a family-owned business, our name is on every project, and we take that responsibility seriously. Today, we’re a full-service general contractor, handling every aspect of construction with a focus on continuous improvement. Our approach goes beyond brick and mortar—we call it the Better Built Advantage, delivering smarter solutions and exceptional results for our customers.