Administrative Assistant/Bookkeeper

DCRCOC; City of Poughkeepsie, Northern (NY, KY); Hybrid; USD 25,000 - 28,000; Part time

Job summary

Cunneen-Hackett Arts Center in Poughkeepsie, NY seeks an experienced Administrative Assistant/Bookkeeper for a part-time role at 15 hours per week.

The position reports to the Executive Director and requires advanced bookkeeping skills, QuickBooks Not for Profit and Bonterra, plus strong customer service and the ability to work independently. Responsibilities include receptionist duties, accounts, payroll, and reporting.

Qualifications

• Experience in bookkeeping and administrative support.
• Advanced knowledge of QuickBooks for Not-for-Profit organizations.
• Experience with accounts payable/receivable and payroll.
• Strong phone etiquette and customer service orientation.

Responsibilities

• Reception and message recording with follow-up.
• Liaison with tenants and renters as needed.
• Process payments and record receipts for rentals.
• Data entry for mailing and donor lists.
• Assist box office setup for events.
• Attend meetings and events as required.
• Schedule studio, reception, or parlor use.
• Assist gallery installations and general office work.
• Cover Director during vacations or absences.
• Unlock/lock building #9 & #12 as needed.
• Manage accounts receivable and payable.
• Process payroll and generate reports.
• Prepare quarterly tax reports.
• Coordinate with CPA for year-end filing.

Skills

Phone etiquette

Customer service

Problem solving

Organizational skills

Teamwork

Tools

QuickBooks (Not for Profit)

Bonterra (Network for Good)

Job description

PART TIME/HOURLY POSITION - 15 hours per week / M-F / $18 - $20 per hour

Reports to the Executive Director

The Cunneen-Hackett Arts Center, a 40+ year old not-for-profit arts organization, located at 9 and 12 Vassar Street in Poughkeepsie, NY is seeking an experienced Administrative Assistant/Bookkeeper.

Candidates should have an excellent phone manner, be customer service oriented and able to problem solve independently. The position requires flexibility, organizational skills and teamwork. Candidates should be able to quickly familiarize themselves with the mission and goals of CHAC and be confident in articulating it. Advanced knowledge of bookkeeping procedures and accounting protocol is necessary, as well as advanced training in the method of Quickbooks/ Quickbooks Not for Profit and Bonterra (Network for Good).

Administrative Assistant Duties include but are not limited to:

• Reception/phone/message recording & follow-up
• Liaison with tenants & renters when needed
• Payment Collection and Receipt Notation of Office and Venue Space Rentals
• Data entry for mailing lists, donor lists, etc.
• Special Event/Box office set up & break-down
• Attend meetings or events
• Scheduling of studio, reception or parlor use
• Assist gallery installations
• General office work, filing, copying, mailing, etc.
• Fill in for Director during vacations or planned absence for meetings, etc.
• Be responsible for the occasional opening & lock-up of #9 & #12 buildings
• Accounts receivable
• Accounts payable
• Payroll
• Generation of reports (weekly & monthly)
• Required quarterly Tax reports
• Liaison with CPA Accounting firm engaged for year-end filing

Mail or email a resume, 3 references, and a cover letter that references your previous bookkeeping and administrative assistant experience to:

Elinor Levy, Chair Executive Search Committee/Board Chair

Additional Postings available from Cunneen-Hackett Arts Center, Inc.