Assistant Bookkeeper

Ashokan Center; Olivebridge (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, vision and dental Insurance

401k after the first year

2 weeks vacation

1 week of sick time

9 paid holidays

Meals when groups are onsite

Access to Ashokan's 385 acre preserve

Free admission to Ashokan festivals,

Job summary

The Ashokan Center, a nonprofit environmental education center in Ulster County, NY, is seeking an Assistant Bookkeeper to work in-person full-time. You will support the Finance Director with accurate financial records, payroll, and reconciliation tasks, and help maintain documentation across multiple systems.

Key responsibilities include accounts payable/receivable, bank reconciliations, vendor setup, and processing of payroll-related entries. Weekend work may be required during Ashokan events.

Qualifications

• 1-3 years of nonprofit bookkeeping/accounting experience.
• Associate or bachelor's degree in accounting or bookkeeping preferred.
• Familiarity with QuickBooks Online and basic accounting tools.

Responsibilities

• Accounts payable and receivable management.
• Process cash receipts and deposits.
• Vendor setup and maintenance; respond to vendor inquiries.
• Payroll processing support and payroll journal entries.
• Bank and credit-card reconciliations; assist with month-end close.
• Maintain filing and accounting documentation; ensure compliance.

Skills

Accounts payable

Accounts receivable

Payroll processing

Vendor setup

Bank reconciliations

Education

Associate or Bachelor's degree in accounting or bookkeeping

Tools

QuickBooks Online

Microsoft Excel

Google Workspace

Job description

The Ashokan Center is a nonprofit environmental education center and conference/retreat facility on 385 acres in rural Ulster County, NY.We celebrate diversity and are committed to creating an inclusive environment for all employees.

Ashokan has a long-standing history of outdoor education, traditional music & dance education, and both private & community events. Each year our educational overnight and day programs for schools serve close to 5,000 students from urban, suburban and rural areas.Ourmission: to inspire learning and build community through shared experiences in nature, history,music and art.

Apply for: Assistant Bookkeeper

In-person Full-time

About the role

Do you love music, nature and children? The Ashokan Center, a 501c (3) not for profit, is looking for a bright, reliable, energetic, flexible, customer service and detail-oriented Assistant Bookkeeper. You will work with the Finance Director to maintain accurate financial records, process transactions, support payroll and reconciliation processes, as well as ensuring timely documentation and filing across multiple systems. On occasion, it will be necessary to work over the weekend during Ashokan events.

This is a unique opportunity to work at a leading community based organization that celebrates nature, music, the arts & history.

Requirements

Key Responsibilities:

• Accounts payable
• Accounts receivable
• Cash receipts and deposits
• Vendor setup and maintenance
• Customer invoicing
• Credit-card expense processing
• Employee expense reimbursements
• Bank reconciliations
• Credit-card reconciliations
• Payroll processing support
• Payroll journal entries
• Routine journal entries
• Fixed-asset records
• Filing and maintaining accounting documentation
• Responding to routine vendor and employee accounting questions
• Assisting with month-end close
• Reconcile and maintain W-9 records for subcontractors
• Acquire, organize, and maintain employee status sheets
• Prepare petty cash for gift store and events
• Perform general filing and document management

Qualifications:

• 1-3 years of experience in nonprofit bookkeeping/accounting
• Associate or bachelor's degree in accounting or bookkeeping preferred
• Familiarity with accounting systems and tools (Quickbooks Online)
• Proficiency in Microsoft Excel and Google Workspace
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Collaborative, mission-driven environment supporting educational and cultural arts programming
• Strong communication and follow-up skills
• Proactive and able to work independently
• Comfortable handling confidential financial information
• Working with a creative, collaborative, fun-loving staff
• Health, vision and dental Insurance
• 401k after the first year
• 2 weeks of vacation
• 1 week of sick time
• 9 paid holidays
• Meals when groups are onsite
• Access to Ashokan's 385 acre preserve
• Free admission to Ashokan festivals, workshops, concerts & lectures