Administrative Assistant/ Bookkeeper

Prestige Staffing; Atlanta (GA); On-site; USD 28,929 - 31,684; Full time

Job summary

Prestige Staffing in Atlanta, GA is seeking an Administrative Assistant/Bookkeeper for a private medical practice on a contract-to-hire basis. The role runs 8am-5pm, with hourly pay of $21-23, and requires a clear drug screen and background check.

Duties include proficient use of Excel and Word, payroll processing with ADP/Paychex, QuickBooks, vendor invoicing, keeping confidential personnel and payroll records, and assisting with financial statements and benefits administration.

Qualifications

• Proficient in Microsoft Excel and Word.
• Experience with payroll systems (ADP or Paychex).
• Experience with QuickBooks and recent use.

Responsibilities

• Process payroll through a third-party payroll company and maintain confidential payroll records.
• Process invoices for payment per established procedures.
• Maintain QuickBooks: post deposits, reconcile bank accounts, and prepare adjustments.
• Assist Administrator in maintaining employee benefits records and confidentiality.
• Maintain filing system for vendor contracts and payments.
• Assist in preparation of various financial statements.
• Coordinate new hire and termination paperwork.
• Follow up with vendors on outstanding issues.
• Track maintenance contracts and service calls at all offices.

Skills

Microsoft Excel

Microsoft Word

Payroll systems (ADP, Paychex)

QuickBooks

Tools

ADP

Paychex

Job description

Administrative Assistant/Bookkeeper

Type: private medical practice

This is a contract to hire position in a medical office.

Clear drug screen and background check are required.

Hourly pay: $21-23

Hours: 8am-5pm

Location: Atlanta, GA

Job Duties

• Must be proficient in Microsoft excel and word and generally comfortable navigating the internet and utilizing software, such as payroll systems like ADP or Paychex’s, etc. Must be proficient in quick books and have a track record of recent use.


• Process new hire & termination paperwork and requirements. Assist Administrator in managing the employee benefits such as insurance, 401k, PTO, etc. and in maintaining personnel records in a strictly confidential manner at all times.


• Process payroll through a third-party payroll company. Maintain all payroll records in a strictly confidential manner.


• Process all invoices for payment in a timely manner in accordance with established procedure.


• Maintain quick books system. Daily, post all deposits and checks and reconcile bank accounts to quick books. Prepare adjustments for approval and post after approved.


• Maintain filing system for correspondence, vendor and other third-party contracts, agreements, and payments, which ensures documents are easily located when needed.


• Assist Administrator in the preparation of various financial statements.


• Contact vendors and other third parties to follow up on outstanding / pending issues.


• Maintain a tracking system for maintenance contracts and service calls at all offices.