Administrative Assistant - Billing

techno electric & engineering co. ltd.; Princeton (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) retirement plan with employer’s

Health, dental, life and vision ins.

Flexible paid time off

FSA/Transit benefits

Bonus incentives

Professional growth

Profit-sharing opportunities

Job summary

Techno is seeking an Administrative Assistant - Billing to support our accounting operations in Princeton, NJ full-time. You will prepare and process client invoices, manage AR/AP, and review contracts and documentation for accurate billing.

The role requires 5+ years in billing or related accounting, QuickBooks expertise, and strong Excel skills. You will collaborate with project managers and internal teams to ensure timely, accurate invoicing and robust financial records.

Qualifications

• 5+ years of experience in billing, accounts receivable, accounts payable, bookkeeping, or general accounting.
• Proficiency with QuickBooks.
• Experience with AEC/project-based billing and invoicing preferred.
• Strong Microsoft Excel and MS Office skills.
• Strong attention to detail and organization.

Responsibilities

• Prepare and process client invoices for engineering and construction projects.
• Manage accounts receivable and follow up on outstanding invoices.
• Process accounts payable and vendor invoices.
• Review contracts, project information, and supporting documentation for accurate billing.
• Reconcile billing, payment, and accounting records.
• Work with project managers and internal teams on billing requirements.
• Maintain accurate financial records and assist with month-end accounting activities.
• Perform other accounting and administrative duties as needed.

Skills

Billing & AR/AP

Accounts receivable

Accounts payable

Bookkeeping

Attention to detail

Tools

QuickBooks

Excel

Microsoft Office

Job description

WHAT YOU'LL DO

Techno is seeking an Administrative Assistant - Billing to support our accounting operations. This position will handle client invoicing, accounts receivable, accounts payable, and other accounting functions within our AEC consulting environment. The ideal candidate will work out of our Princeton, NJ office full-time. In this position, you will:

• Prepare and process client invoices for engineering and construction projects.
• Manage accounts receivable and follow up on outstanding invoices.
• Process accounts payable and vendor invoices.
• Review contracts, project information, and supporting documentation for accurate billing.
• Reconcile billing, payment, and accounting records.
• Work with project managers and internal teams on billing requirements.
• Maintain accurate financial records and assist with month-end accounting activities.
• Perform other accounting and administrative duties as needed.

WHAT YOU'LL BRING

• 5+ years of experience in billing, accounts receivable, accounts payable, bookkeeping, or general accounting.
• QuickBooks knowledge required.
• Experience with AEC/project-based billing and invoicing strongly preferred but not required
• Proficiency in Microsoft Excel and Microsoft Office.
• Strong attention to detail, organization, and communication skills.
• Ability to manage multiple priorities and meet deadlines independently.

COMPENSATION

The anticipated compensation range for this position is between $60,000/yr-$70,000/yr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

• Competitive salary
• 401(k)-retirement savings plan with employer match
• Health, dental, life and vision insurance
• Flexible paid time off
• FSA/Transit benefits
• Bonus incentives
• Professional growth
• Potential profit-sharing opportunities

ABOUT TECHNO

Around for 25 years, Techno Consult Engineering, PC (Techno) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.