Administrative Assistant

techno electric & engineering co. ltd.; New York (NY); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

401(k) retirement plan with employer

Health insurance

Flexible paid time off

Transit benefits

Bonus incentives

Professional growth

Profit-sharing opportunities

Job summary

Techno Consult Engineering, PC is seeking an Administrative Assistant to support our New York office. The role includes day-to-day administrative duties, coordinating project information, schedules, and documents, and assisting Project Managers, corporate teams, clients, and stakeholders.

You will manage calendars, prepare reports and presentations, track invoices and timesheets, and maintain accurate records.

Qualifications

• 3+ years of experience in an administrative, project support, office coordination, or similar role.
• Bachelor's degree from an accredited college or university preferred.
• Strong organizational and time-management skills with the ability to manage and prioritize multiple tasks simultaneously.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with multiple team members and balance competing priorities.
• Proactive, dependable, and comfortable working independently while also supporting a team.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Experience in engineering, construction, architecture, or other professional services environment is a plus.

Responsibilities

• Assist with organizing project documentation, correspondence, reports, schedules, and other materials.
• Coordinate information and follow up on action items across multiple team members and departments.
• Manage and prioritize multiple administrative tasks and requests while meeting deadlines.
• Assist with scheduling meetings, maintaining calendars, preparing materials, and coordinating internal communications.
• Support project teams with tracking documents, invoices, timesheets, expenses, and other administrative information as needed.
• Maintain accurate records, files, and databases.
• Assist with preparing and formatting reports, presentations, spreadsheets, and other project-related documents.
• Communicate professionally with internal teams, clients, vendors, and other project stakeholders.
• Help identify and address administrative needs to keep projects and office operations running efficiently.
• Provide general administrative and operational support to the New York office as needed.
• Take on additional administrative and project support responsibilities as the needs of the team evolve.

Skills

Organizational skills

Time management

Attention to detail

Written and verbal communication

Cross-team coordination

Proactive and dependable

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Word

Job description

ABOUT THE ROLE

Techno is looking for an Administrative Assistant to support our New York office. This position will provide day-to-day administrative support and assist with coordinating information, schedules, documents, and other project-related needs. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. This role requires strong communication skills, attention to detail, and the ability to effectively coordinate across Project Managers, corporate teams, clients, and other stakeholders.

WHAT YOU'LL DO

• Assist with organizing project documentation, correspondence, reports, schedules, and other materials.


• Coordinate information and follow up on action items across multiple team members and departments.


• Manage and prioritize multiple administrative tasks and requests while meeting deadlines.


• Assist with scheduling meetings, maintaining calendars, preparing materials, and coordinating internal communications.


• Support project teams with tracking documents, invoices, timesheets, expenses, and other administrative information as needed.


• Maintain accurate records, files, and databases.


• Assist with preparing and formatting reports, presentations, spreadsheets, and other project-related documents.


• Communicate professionally with internal teams, clients, vendors, and other project stakeholders.


• Help identify and address administrative needs to keep projects and office operations running efficiently.


• Provide general administrative and operational support to the New York office as needed.


• Take on additional administrative and project support responsibilities as the needs of the team evolve.

QUALIFICATIONS

• 3+ years of experience in an administrative, project support, office coordination, or similar role.


• Bachelor's degree from an accredited college or university preferred.


• Strong organizational and time-management skills with the ability to manage and prioritize multiple tasks simultaneously.


• Excellent attention to detail and follow-through.


• Strong written and verbal communication skills.


• Ability to coordinate effectively with multiple team members and balance competing priorities.


• Proactive, dependable, and comfortable working independently while also supporting a team.


• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.


• Ability to learn new systems and processes quickly.


• Experience in an engineering, construction, architecture, or other professional services environment is a plus.

COMPENSATION

The anticipated compensation range for this position is between $55,000-$65,000/yr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

• Competitive salary


• 401(k)-retirement savings plan with employer match


• Health, dental, life and vision insurance


• Flexible paid time off


• FSA/Transit benefits


• Bonus incentives


• Professional growth


• Potential profit-sharing opportunities

ABOUT TECHNO

Around for 25 years, Techno Consult Engineering, PC (Techno) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.