Administrative Assistant - Attendance (McDonald)

Applitrack; Mesquite (TX); On-site; USD 19,000 - 26,000; Full time

Job summary

Applitrack in Texas is seeking an Administrative Assistant - Attendance to collect and maintain student attendance information in accordance with district, state and federal requirements. This on-site, full-time role reports to the Principal and requires accurate data entry and strong organizational skills.

The ideal candidate has a high school diploma or GED and a Texas Educational Aide Certificate, with basic computer and typing skills and solid communication abilities for with parents and

Qualifications

• High school diploma or GED required.
• Texas Educational Aide Certificate required.
• Strong typing and basic computer skills required.

Responsibilities

• Enter attendance and student information.
• Assist in absentees, enrollment, and withdrawal of students.
• Generate reports for attendance.
• File folders, correspondence, and records.
• Assist in maintaining student folders, transcripts, and cumulative folders.
• Operate standard office machines.
• Enter discipline information.
• Mail discipline and positive referrals to parents.
• Assist in covering ISS as needed.
• Process ISS assignments.
• Answer telephone, take messages, and route phone calls.
• Greet visitors and monitors sign-in/sign-out sheets.
• Communicate with parents, students, staff for attendance and discipline issues and absence notifications.
• Ensure accuracy of attendance records.

Education

High School Diploma/GED

Texas Educational Aide Certificate

Job description

Administrative Assistant - Attendance (McDonald) JobID: 4459

• Position Type:
  Paraprofessional - Campus/ Clerical Assistant

Clerical/Technical Support Compensation Plan

Pay Grade: 2
Shift Type:Full-Time
Wage/Hour Status: Non-Exempt
Reports To:Principal

EMPLOYMENT BEGINS:As soon as possible

PRIMARY PURPOSE:
To collect and maintain student attendance information as well as district, state and federal requirements relating to attendance processes.

QUALIFICATIONS:
Education/Certification:
High School Diploma/GED
Texas Educational Aide Certificate

Special Knowledge/Skills:
Knowledge of basic computer skills
Possess appropriate typing skills for keyboarding.
Effective organizational, communication, and interpersonal skills

Experience:
None

MAJOR RESPONSIBILITIES AND DUTIES:
Enter attendance and student information.
Assist in absentees, enrollment, and withdrawal of students.
Generate reports for attendance.
File folders, correspondence, and records.
Apply first aid, dispense medication.
Assist in maintaining student folders, transcripts, and cumulative folders.
Operate standard office machines.
Enter discipline.
Enter address and phone number changes.
Mail discipline and positive referrals to parents.
Assist in covering ISS as needed.
Process ISS assignments.
Collect work for absent students.
Answer telephone, take messages, and route phone calls.
Greet visitors, monitors sign-in/sign-out sheets.
Communicates with parents, students, staff, etc. in person, by telephone or in writing for the purpose of providing information on a variety of attendance and/or discipline issues and meeting district and state absence notification requirements.
Ensures accuracy of attendance records
Maintains a variety of student attendance records, schedules, and files for the purpose of providing reliable information in compliance with district policies.
Maintains students' records relating to discipline and discipline processes
Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:
None

WORKING CONDITIONS:
Mental Demands:
Reading and comprehending instructions, short correspondence, and memos.
Writing correspondence.
Adding and subtracting two digit numbers and to multiply and divide with 10's and 100's.
Applying simple understanding to carry out detailed but basic written and / oral instructions.

Physical demands/environmental factors:
Moderate noise level in the work environment.
Standing, walking, sitting for prolonged periods of time.
Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.