Administrative Assistant Associate

New Mexico State University; New Mexico; On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University seeks an Administrative Assistant Associate for Doña Ana Community College. This full-time position supports the Mathematics and Statistics Department and the SEM Division, handling administrative tasks and coordination.

The role requires a high school diploma with 1+ years of relevant experience, or higher education. Salary starts at $16.83 hourly; standard M-F, 8-5 schedule, on-site at Doña Ana Community College.

Qualifications

• High School diploma + 1 year of relevant experience, or higher degree.
• Experience providing administrative support in a university or education organization.
• Familiarity with New Mexico communities and educational organizations is desirable.
• Experience providing administrative support within the NMSU System.

Responsibilities

• Provide administrative and logistical support for the DACC Department of Mathematics and Statistics and the SEM Division.
• Assist in hiring full- and part-time faculty and track schedules; process overload pay requests.
• Provide general administrative support to Department Faculty and SEM staff.
• Hire and supervise student workers within the SEM Division.

Skills

Administrative support

Customer service

Communication

Office management

Education

High School diploma

Associate degree or higher

Job description

• Staff
• Staff Full-time
• Closing at: Sep 18 2026 - 23:55 MDT

• 504038
• Doña Ana Community College, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Sep 18 2026 - 23:55 MDT

Department Contact: Kel Jaeger, 575-527-7552, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:

Position Details

Position Title: Administrative Assistant Associate

College/Division: DACC Dona Ana CC

Department: 940880-DACC SCIENCE, ENGINEERING, MATH DIV

Location: Doña Ana Community College

Offsite Location:

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule

Job Duties and Responsibilities

The Administrative Assistant Associate provides administrative and logistical support for the DACC Department of Mathematics and Statistics and the DACC Science, Engineering and Mathematics (SEM) Division.

Primary responsibilities include support in hiring full and part time faculty; tracking class schedules and calculating and submitting overload pay requests; providing general administrative support to Mathematics and Statistics Department Faculty and staff and SEM faculty and staff; hiring and monitoring students workers within the SEM Division.

The position requires strong organizational, communication, customer service, and technology skills and the ability to manage office and administrative tasks simultaneously.

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Preferred Qualifications:

• Experience providing administrative support in a university or education organization.
• Familiarity with New Mexico communities and educational organizations is desirable.
• Experience providing administrative support within the NMSU System

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

NMSU Main Campus

Doña Ana Community College

Alamogordo Campus

Grants Campus

Special Instructions to Applicants: The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

EEO Statement: New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation: Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request