Administrative Assistant Intermediate

New Mexico State University; Las Cruces (NM); On-site; USD 22,000 - 28,000; Full time

Job summary

New Mexico State University in Las Cruces is seeking an Administrative Assistant Intermediate to provide administrative support, manage communications, schedules, requisitions, data handling, and reporting for the Facilities and Services division.

This role involves coordinating meetings and events, serving as a liaison across departments, and supporting daily operations within a non-exempt, full-time environment with a standard M-F schedule.

Qualifications

• High School diploma plus 3 years of relevant experience.
• Associate’s Degree plus 1 year of relevant experience.

Responsibilities

• Compose and edit communications for the office.
• Schedule and coordinate meetings and appointments.
• Process requisitions and data management tasks.
• Prepare and summarize reports and minutes.
• Serve as liaison with departments and support daily operations.

Education

HS diploma +3 years

Associate’s Degree +1 year

Job description

Job Details

• 504052
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Sep 23 2026 - 23:55 MDT

Department Contact

Jose Loera, 575-646-5013, [e-mail]

Internal or External Search

External - Open to all applicants

Advertising Summary

Join our team! Provide administrative support through communication, scheduling, requisitions, data management, reporting, and reconciliations. Coordinate meetings and events while serving as a liaison and supporting daily operations.

Position Details

• Position Title: Administrative Assistant Intermediate
• College/Division: Facilities and Services
• Department: 500764-FS PROJECT DESIGN
• Location: Las Cruces
• Target Hourly/Salary Rate: $17.85
• Appointment Full-time Equivalency: 1.0
• FLSA Status: Non-Exempt
• Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
• Contingent Upon Funding: Not Applicable
• Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities

Compose and edit communications, Schedule, analyze, forecast and submit requisitions, Schedule and coordinate meetings, events, interviews, and appointments, Coordinate and perform support, Reconcile, establish and maintain digital data; EXAMPLE: Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed; Requisitions supplies, printing, maintenance, and other services. Schedules and coordinates meetings, events, interviews, and appointments, for supervisors, which may include coordinating travel and lodging arrangements. Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems. Reconciliations; Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports; Sorts, screens, reviews, and distributes incoming and outgoing mail; compose, prepares, or ensures timely responses to routine written inquiries; Performs miscellaneous job-related duties as assigned.

Qualifications

• Required Education and Experience: High School diploma + 3 years of relevant experience or an Associate’s Degree + 1 year of relevant experience.

Working Conditions and Physical Effort

• Environment: Work is normally performed in a typical interior/office work environment.
• Physical Effort: No or very limited physical effort required.
• Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
• Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request