Accountant Intermediate

New Mexico State University; Las Cruces (NM); On-site; USD 55,000 - 75,000; Full time

Job summary

New Mexico State University in Las Cruces seeks an Accountant Intermediate to join the PSL Accounting Office. The role supports contract accounting, labor rate setup, and monthly reconciliations while coordinating with PI’s and internal teams to ensure accurate financial reporting.

The ideal candidate will have an Associate’s or Bachelor’s degree with related experience and can prepare budgets, journals, and reports for sponsored projects in a dynamic environment.

Qualifications

• Associate's Degree with 2 years of relevant accounting experience or a Bachelor's degree.
• Preferred: Bachelor's in Accounting or Bachelor’s with at least 12 ACCT credits.
• Preferred: One year of professional accounting experience related to the duties.

Responsibilities

• Reads and analyzes contracts to ensure proper accounting of expenses.
• Liaison with RAS to address language/terms concerns for PSL.
• Assists in establishing labor rates and activity codes for Time and Material contracts.
• Reconciles all contracts monthly, including labor distributions and spending.
• Prepares journal vouchers and electronic labor redistributions.
• Reviews spending and notifies PIs of potential problems.
• Assists in setup of new funds and index numbers as required.
• Provides SPA with required reports and invoicing information.
• Verifies and approves POs, Pcard expenses, and Direct Pays for contracts.
• Prepares budgets for new contract proposals.
• Reconciles payroll clearing accounts and leave balances.
• Reconciles quarterly CLC clearing accounts and books indirect charges.
• Assists in audits with Main Campus Auditing.

Skills

Contract analysis

Journal entries

Budget preparation

Communication

Education

Associate's degree + 2 years experience or Bachelor's degree

Bachelor's in Accounting or equivalent with 12 ACCT credits

Job description

• 503815


• Las Cruces, New Mexico, United States


• Staff


• Staff Full-time


• Closing at: Sep 16 2026 - 23:55 MDT

Department Contact: Brooke Yaksich, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: Join the PSL Accounting team as an Accountant Intermediate.

Position Details

• Position Title: Accountant Intermediate


• College/Division: Physical Science Laboratory


• Department: 470580-PSL BUSINESS ACCOUNTING OFFICE


• Location: Las Cruces


• Offsite Location:


• Target Hourly/Salary Rate: Commensurate with qualifications.


• Appointment Full-time Equivalency: 1.00


• FLSA Status: Exempt


• Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).


• Contingent Upon Funding: Contingent upon external funding


• Standard Work Schedule: Standard (M-F, 8-5)


• If Not a Standard Work Schedule:

Job Duties and Responsibilities: Reads and analyzes contracts to ensure proper accounting of expenses, as required by the contract. Liaison with RAS to address any concerns about language / clauses (T&Cs) of concern to PSL. Assists in establishing labor rates and activity codes for Time and Material (T&M) contracts. Reconciles all contracts monthly, to include labor distributions by index/fund along with spending and tasks. Prepares journal vouchers and and Electronic Labor Redistributions. Reviews all spending and notifies PIs of potential problems. Assists in the setup of new funds / index numbers as required. Provides Sponsored Project Accounting (SPA) with required reports and invoicing/billing information for the customers. Verifies and approves Purchase Orders, Pcard expenses, and Direct Pays for contracts. Prepares budgets for new contract proposals. Reconciles monthly payroll clearing account and leave accrual fund balances for PSL employees. Reconciles quarterly CLC clearing accounts, and prepares Journal Voucher to book indirect charges, and any surplus/overage. Assists Main Campus Auditing as it relates to audits of contract related information (internal and external auditors). Annually, closes out and boxes all old contract information and moves paperwork to storage. May direct or supervise the work of assigned personnel including recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution. Performs miscellaneous job-related duties as assigned. Supervises and train students working in Accounting Office. Position requires the ability to work with PSL Management, Internal Service Centers, RAS, SPA and PI’s.

Qualifications

• Required Education and Experience: Associate's Degree + 2 years of relevant experience or a Bachelor's degree.


• Preferred Education: Bachelor's degree in Accounting or Bachelor's degree and successful completion of at least 12 credit hours of Accounting (ACCT) course work.


• Preferred Experience: One (1) year of professional experience directly related to the standard duties as outlined.

Working Conditions and Physical Effort

• Environment: Work is normally performed in a typical interior/office work environment.


• Physical Effort: No or very limited physical effort required.


• Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.


• Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico's land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico's 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated on the hill above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request