Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering

Socket.dev; Cupertino (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Apple seeks an ASE Operations Admin team member to manage calendars, travel, and executive communications across Cupertino and Seattle. You will provide essential support to senior leaders, coordinating complex schedules and logistics with a proactive, detail-oriented approach.

You will also oversee procurement, facilities needs, and program events, ensuring smooth operations across locations and adherence to budgets and processes.

Qualifications

• 2+ years of experience as an Administrative Assistant supporting senior-level management in a corporate or professional environment.
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity.
• Experience coordinating logistics such as room bookings, catering, shipping, or event support.
• A Bachelor's degree, Associate's degree (AA), or equivalent practical experience.

Responsibilities

• Provide calendar management and scheduling support for senior-level leadership, coordinating meetings, conference calls, and logistics across multiple time zones.
• Manage domestic and international travel arrangements, including flights, hotels, and ground transportation.
• Oversee space planning, manage facility needs, and ensure office supplies and equipment are available.
• Process and track purchasing using P-card, eApproval workflows, and other procurement systems.
• Coordinate logistics for events, workshops, and programs — including room bookings, catering, vendor management, and on-site coordination.

Skills

Administrative support

Calendar management

Travel coordination

Budget oversight

P-card purchasing

Confidential handling

Cross-functional coordination

Education

Bachelor's degree

Associate's degree

Tools

iCal

Keynote

Mail

eApproval

Quip

Box

Confluence

Job description

Apple is where individual imaginations gather together, committing to the values that lead to great work. Every new product we build, service we create, or Apple Store experience we deliver is the result of us making each other's ideas stronger. That happens because every one of us shares a belief that we can make something wonderful and share it with the world, changing lives for the better. It's the diversity of our people and their thinking that inspires the innovation that runs through everything we do. When we bring everybody in, we can do the best work of our lives. Here, you'll do more than join something — you'll add something. Do you love keeping things running smoothly and being the person others count on to get things done? Are you energized by variety, comfortable wearing multiple hats, and motivated by supporting both people and programs at scale? Do you enjoy building deep expertise while navigating new and different challenges every day? If so, this might be the perfect fit. We are hiring multiple Administrative Assistants to join the ASE Operations Admin team within Apple Services Engineering (ASE). Our team's mission is simple but powerful: we collaboratively support internal and external customers, helping them to maximize their efficiency while streamlining processes and keeping teams engaged. In these roles, you will provide essential support to senior leaders across ASE — including Directors and Senior Managers spanning a range of engineering, programs, and operations functions. You will also play a key operational role across programs, events, and day-to-day logistics. These are dynamic, multi-faceted positions in a fast-paced environment — requiring the ability to anticipate needs, think critically, and offer solutions with a high level of integrity and professionalism. We're looking for collaborative team members with a friendly work style who are well-organized, proactive, and thrive in an environment where no two days look exactly alike.

Description

As a member of the ASE Operations Admin team, you will be responsible for managing scheduling, organizational logistics, budget oversight, and operational support across multiple functional areas of ASE. You will partner closely with senior leaders and cross-functional teams, supporting ASE organizations across our Cupertino and Seattle locations. Responsibilities will naturally shift based on leadership needs, organizational priorities, event cycles, and team dynamics.

Executive & Leadership Support

• Provide calendar management and scheduling support for senior-level leadership, coordinating meetings, conference calls, and logistics across multiple time zones
• Manage domestic and international travel arrangements, including flights, hotels, and ground transportation
• Serve as a trusted point of contact for team communications, logistics, and escalations, exercising sound judgment and discretion at all times
• Provide backup support for other admins across the ASE team as needed

Building & Facilities Support

• Oversee space planning, manage facility needs, and ensure office supplies and equipment are available
• Handle building access and related site logistics
• Coordinate IS&T support and maintain office equipment such as printers and shared resources
• Work closely with administrative teams at other locations to align on processes, procedures, and cross-site coordination

Fiscal Planning & Procurement

• Apply knowledge of Apple finance policies to manage internal and external orders, ensuring compliance and efficiency
• Process and track purchasing using P-card, eApproval workflows, and other procurement systems
• Manage expense reconciliation and coordinate vendor orders including office materials and supplies

Program & Event Operations

• Coordinate logistics for events, workshops, and programs — including room bookings, catering, vendor management, and on-site coordination
• Manage ordering and inter-office shipping of materials and program resources
• Support overall operational readiness for learning programs, team events, and leadership visits across locations

Minimum Qualifications

2+ years of experience as an Administrative Assistant, supporting senior-level management in a corporate or professional environment or comparable experienceDemonstrated ability to handle sensitive and confidential information with discretion and integrityExperience coordinating logistics such as room bookings, catering, shipping, or event supportComfortable working with purchasing, expense reconciliation, or P-card processesA Bachelor's degree, Associate's degree (AA), or equivalent practical experience

Preferred Qualifications

Experience supporting multiple managers or directors simultaneously across different teams or functionsProficiency with Apple tools including iCal, Keynote, Mail, eApproval, and other macOS-based systemsExperience with Quip, Box, Confluence, or similar collaboration and document management platformsFamiliarity with event operations, training coordination, or program logisticsExperience working with vendors for materials ordering, reprographics, or office supply managementCapable of influencing others with a calming presence, while ensuring tasks are handled efficiently and accuratelyCurious, adaptable, and a dedicated problem solver who thrives on shifting prioritiesPrior experience in a technology company or similarly fast-paced corporate environment is a plusStrong organizational skills with exceptional attention to detail, accuracy, and follow-throughAbility to manage competing priorities and remain composed in a fast-paced, dynamic environmentA self-starter with strong judgment, capable of making effective decisions and knowing when to escape