Administrative Assistant and Operations Coordinator

First Tech Federal Credit Union; Chelmsford (MA); On-site; USD 74,000 - 89,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) match

Paid time off

Paid holidays

Employee pricing on lending products

Job summary

First Tech Federal Credit Union in Chelmsford, MA seeks an experienced administrative professional to support leaders and teams with calendar management, travel logistics, correspondence, and project coordination.

You will prepare materials with high accuracy, process expenses, maintain records, and ensure meetings and department activities run smoothly. This onsite role requires a Bachelor’s degree or 2–4 years in admin, and strong MS 365 skills.

Qualifications

• Bachelor's degree or four additional years of relevant experience in lieu of a degree.
• 2–4 years of administrative/office coordination experience.
• Able to work independently with general instructions.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent written and verbal communication, proofreading, and document formatting.

Responsibilities

• Coordinate calendars, meetings, and related logistics for leaders and teams.
• Prepare, edit, format, and distribute correspondence, reports, presentations, and agendas with high accuracy.
• Coordinate business travel and itineraries per guidelines; communicate changes and maintain supporting docs.
• Reconcile, validate, and process expense reports and corporate card activity on time.
• Support department projects by tracking actions, gathering information, and maintaining schedules.
• Maintain organized electronic and physical records, including confidential documents.
• Monitor and route incoming correspondence; respond to routine inquiries and escalate complex matters.

Skills

MS 365 proficiency

Strong organization

Communication skills

Attention to detail

Time management

Education

Bachelor's degree or 4+ years experience in lieu of degree

Tools

Microsoft 365

Job description

First Tech Federal Credit Union in Chelmsford, MA seeks an experienced administrative professional to support leaders and teams with calendar management, travel logistics, correspondence, and project coordination.

You will prepare materials with high accuracy, process expenses, maintain records, and ensure meetings and department activities run smoothly. This onsite role requires a Bachelor’s degree or 2–4 years in admin, and strong MS 365 skills.