Administrative Assistant and Onboarding Specialist, Flex Team, Baptist Downtown

135 Baptist Health System, Inc.; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

Baptist Health in Jacksonville, FL is hiring an Administrative Assistant/Onboarding Specialist for the Flex Team. This full-time day shift role provides support to the Director/Manager, including coordinating events, ordering supplies, scheduling calls and meetings, timekeeping, and preparing agenda items.

You will need strong customer service skills and the ability to communicate with leadership and contract labor team members. Detail-oriented email communication and multitasking are essential.

Qualifications

• Clerical skills and attention to detail are essential.
• Strong customer service and communication with leadership and contract labor teams.
• Familiarity with budgeting and financial processes is a plus.
• Proficiency with Microsoft Access and Excel for data and invoicing tasks.
• Excellent organizational and planning abilities are required.
• Ability to prioritize, manage time effectively, and work in a team.

Responsibilities

• Answering emails timely.
• Liaison between contract labor vendor and customer.
• Partnership with Flex schedulers.
• Provides customer service and assist customers.
• Paying and coding invoices.
• Compare worked hours to billed hours.

Skills

Clerical Skills

Customer Service

Time Management

Prioritization

Teamwork

Organizational Skills

Budgeting

Education

AA/AS degree

Tools

Microsoft Access

Microsoft Excel

Job description

About Baptist Health Recognized as a top place to work in health care, Baptist Health cares for more patients in Northeast Florida than any other provider, ranking as “most preferred” for more than 30 years. We’re Jacksonville's only locally governed, faith-based, not-for-profit health system and provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute and Wolfson Children's Hospital. Baptist Health is hiring an Administrative Assistant/Onboarding Specialist for the Flex Team in Jacksonville, FL.

This is a Full-time Day shift opportunity located at Baptist Downtown. The Administrative Assistant/Onboarding Specialist provides support to the Director/Manager. This may include various tasks such as planning events, ordering supplies, scheduling calls/meetings, timekeeping, and agenda items. This role is expected to have strong customer service skills and the ability to communicate with all levels of leadership, contract labor team members and our internal customers. The candidate should be very detailed oriented with email communication. The candidate needs to be able to multitask and prioritize duties based on workload and sensitivity of time. The candidate needs to possess strong decision-making skills and know when to elevate important items.

Job Responsibilities

• Answering emails timely
• Liaison between contract labor vendor and customer
• Partnership with Flex schedulers
• Provides customer service and assist customers.
• Paying and coding invoices
• Compare worked hours to billed hours

Experience Requirements

• Clerical Skills
• Collaboration
• Customer Service Financial Budgeting Microsoft Access
• Microsoft Excel Organizational Tasks Planning
• Prioritization
• Teamwork
• Time Management

Education & Credential Requirements

• AA/AS required

Primary Location: Baptist Digital Solutions Center

Baptist Health’s care for the community spans generations. Together, we’re the largest group of people in Northeast Florida focused on innovative health care for patients, improving the health equity of our neighbors, and creating a welcoming workplace for team members where everyone’s voice is heard.