Administrative Assistant and General Education Coordinator

Findlay; Lexington (VA); On-site; USD 36,000 - 54,000; Full time

Job summary

The University of Findlay is seeking an Administrative Assistant and General Education Coordinator for the College of Business and Humanities. This full-time, 12-month exempt role provides essential administrative and clerical support to ensure smooth operation of the college.

The Coordinator will serve as the primary contact for CORE+ and CCP courses, manage enrollment data, support course scheduling, and assist in event coordination while collaborating with faculty, staff, and students to meet

Qualifications

• High school diploma required.
• Six months of administrative office experience.
• Knowledge of Windows, Word, Excel; willingness to learn other required systems.

Responsibilities

• Serve as the central point of contact for CORE+ and CCP courses within the College.
• Coordinate enrollment data, scheduling, and event support for the college.
• Collaborate with department chairs, advisors, and staff to meet administrative needs.
• Maintain calendars, prepare reports, and assist in budget monitoring and requisitions.
• Answer phones, assist visitors, and provide clerical support across the department.

Skills

Organization & Time Mgmt

Effective communication

Problem-solving

Attention to detail

Collaboration & teamwork

Analytical skills

Event coordination

Adaptability

Education

High school diploma

Six months administrative office experience

Knowledge of Windows, Word, Excel; willingness to learn other systems

Tools

Windows

Word

Excel

Job description

Job Description

This posting is for a full-time, 12-month, exempt position. The University of Findlay invites applications for the Administrative Assistant and General Education Coordinator position in the College of Business and Humanities. This position provides critical support to ensure the smooth functioning of the college’s administrative, academic, and event-related activities. This position is responsible for administrative and general clerical duties for the department of Language and Culture. In addition, answer non-routine correspondence and assemble highly confidential and sensitive information. Independent judgement is required to plan, prioritize and organize diversified workload.

This individual will also serve as the primary point of contact for general education (CORE+) and College Credit Plus (CCP) courses within the college. They will be responsible for managing enrollment data, supporting course scheduling, collaborating with department chairs and advisors, and assisting in event coordination. The Coordinator will work closely with faculty, staff, and students to meet the academic and administrative needs of the college while ensuring a high level of organization, communication, and problem-solving.

Essential Functions:

• 1. General Education (CORE+) and College Credit Plus (CCP):
  • Serve as the central point of contact for inquiries regarding general education and CCP courses within the College of Business and Humanities.
  • Collaborate with department chairs and college administration to address questions, resolve issues, and streamline processes related to GE and CCP courses.
  • Monitor enrollment trends, survey students to assess their interests in general education courses, and analyze data to make recommendations for course offerings and section numbers.
  • Work with advisors to identify general education pathways for students and align offerings with their academic needs.
  • Assist department chairs in identifying adjunct faculty to support additional course sections if necessary.
  • Assist Lead College Credit Plus (CCP) Faculty Liaison with communication to high school instructors. Help coordinate training workshops for high school instructors.
• 2. Administrative Support:
  • Assist faculty/staff/students in arranging on-campus and off-campus department special events and outreach. (The Writer’s Kitchen, High School Ethics Bowl, Mid-Semester Portfolio Smash and End-Semester Portfolio Smash workshops)
  • Assist with facilitating department/program grants and awards.
  • Assists in placing textbook orders/desk copies.
  • Assist with visiting scholars and student groups.
  • Initiates contracts for adjunct faculty.
  • Maintain department calendar of on and off- campus events.
  • Record, type, and disseminate department meeting minutes.
  • Assist with scheduling department meetings for the year.
  • Create and maintain department/program data base and records/files.
  • Scheduling and changing of course information in Workday.
  • Assist in the reservation of rooms for meetings, events, and classes.
  • Collection and dissemination of pertinent documents throughout the semester/year.
  • Assist with monitoring department budgets and processing all requisitions and receipts.
  • Keep track of and order essential supplies for the department/program.
  • General daily duties: Answer phones and provide polite and efficient services to all callers, provide clerical support including processing incoming and outgoing mail, be first contact for all visitors, answer questions from students, faculty, and visitors.
  • Create reports and coordinate data.
• 3. Communication and Collaboration:
  • Act as a liaison between the college and other offices or departments, ensuring timely and accurate communication regarding general education and CCP courses.
  • Build and maintain strong working relationships with department chairs, advisors, and other college personnel to facilitate problem-solving and efficient operations.
• 4. Perform all other duties deemed appropriate for the position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• 1. Organization and time management
• 2. Effective communication
• 3. Problem-solving
• 4. Attention to detail
• 5. Collaboration and teamwork
• 6. Analytical skills
• 7. Event coordination
• 8. Adaptability

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

This is largely a sedentary role; however, some filing in required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. This role also needs to be able to walk to and from the mailroom.

Position Type and Expected Hours of Work

This is a full-time position. Standard hours of operation are 8am-5pm Monday through Friday. Expected hours are 40 hours per week.

Required Education and Experience

• 1. High school diploma is required.
• 2. Six months of administrative office experience.
• 3. Knowledge of Windows, Word, Excel. Willingness to learn other required systems is expected.

Preferred Education and Experience

• 1. Additional years of administrative office experience.
• 2. Experience in higher education.

The University of Findlay is an affirmative Action/Equal Opportunity Educator and Employer. It is the university’s policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity/expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.