Administrative Assistant – AI-Savvy Office Pro

Langan Engineering & Environmental Services; Parsippany-Troy Hills (NJ); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Life insurance

Disability insurance

401(k) with company match

Paid time off

Educational reimbursement

Job summary

Langan Engineering & Environmental Services in Parsippany, NJ is seeking an Administrative Assistant to join its collaborative team. This role provides critical support to the office leadership, coordinating schedules, travel and daily operations to drive efficiency.

The ideal candidate has 2+ years of Administrative experience, exceptional organization, and strong communication. Proficiency with AI tools and confidentiality is essential in a fast-paced professional services environment.

Qualifications

• 2+ years of Administrative Assistant experience.
• Ability to maintain confidentiality in a professional environment.
• Ability to use AI tools to support administrative tasks and efficiency.
• Strong initiative and flexibility in a dynamic office.
• Excellent communication and interpersonal skills.
• Strong attention to detail with organizational and analytical abilities.
• Ability to work independently and in a team.

Responsibilities

• Schedules and coordinates meetings, events, interviews, and performance review meetings.
• Arranges complex travel plans and itineraries.
• Maintains calendars for individuals, projects or groups and supports office leadership.
• Retrieves and distributes messages and assists callers with inquiries.
• Maintains contacts, files, databases, and documents.
• Assists with submission of timesheets and expense reports.
• Serves as back-up for office services, IT, Marketing and HR when needed.
• Performs other duties as requested.

Skills

Administrative support

Confidentiality

AI tools literacy

Initiative

Communication skills

Attention to detail

Independent work

Tools

Outlook

Job description

Langan Engineering & Environmental Services in Parsippany, NJ is seeking an Administrative Assistant to join its collaborative team. This role provides critical support to the office leadership, coordinating schedules, travel and daily operations to drive efficiency.

The ideal candidate has 2+ years of Administrative experience, exceptional organization, and strong communication. Proficiency with AI tools and confidentiality is essential in a fast-paced professional services environment.