Administrative Assistant ~ Agricultural Education

Regional School District 7; United States; Sur place; USD 32 000 - 45 000; Plein temps

Résumé du poste

Regional School District No. 7 is seeking an Agricultural Education Administrative Assistant to manage budgets, coordinate state and national reports, and support a range of program activities within the Agricultural Education Program.

You will work closely with staff, students, and community groups to ensure smooth operations. The role requires organization, confidentiality, and the ability to handle multiple tasks while supporting teachers and administrators in a dynamic educational

Qualifications

• Associate's degree and/or two years of experience as an administrative assistant.
• Experience with budgets, purchase orders, deposits, and account reconciliation.
• Proficiency in accounting and database software (e.g., ERP Pro, Microsoft Office, Google Docs).
• Strong organizational and time-management skills with ability to multitask and meet deadlines.
• Excellent interpersonal, verbal, and written communication skills.

Responsabilités

• Budget management: help prepare the annual Ag Ed budget, create POs, and reconcile accounts.
• State and national reporting compliance to support program funding (ED-503, etc.).
• Develop equipment specs, write bids, maintain inventories, and support Perkins activities.
• Recruitment, tours, and shadowing days for prospective students.
• Plan and promote departmental events including FFA ceremonies and open houses.
• Run fundraisers and promotions and prepare advertising materials.
• Maintain student records, process Chapter applications, assist teachers, and support staff.
• Provide day-to-day office support to the Ag Ed Department and respond to inquiries.

Connaissances

Budgeting

Record keeping

Communication skills

Office Suite

Formation

Associate's degree or 2+ years admin experience

Outils

ERP Pro (Tyler Tech)

Microsoft Office

Google Docs

Quicken

Description du poste

Administrative Assistant ~ Agricultural Education JobID: 366

• Position Type: Secretarial/Clerical/ Secretary - 12-Months
• Date Posted: 10/30/2026
• Location: Northwestern High School
• Date Available: 12/4/26
• Closing Date: As soon as filled

Agricultural Education Administrative Assistant – Job Posting Position at Regional School District No. 7

Details

• Job Title: Agricultural Education Administrative Assistant
• Location: Regional School District No. 7 Agricultural Education Program
• Employment Type: 12-month position, full-time
• Pay Rate: $27.73/hr as per the NWR7 Administrative Assistants Contract, Local 1303-442 of Council #4, plus a comprehensive benefits package.
• Anticipated Start Date: On or before December 4, 2026

Regional School District No. 7 is seeking a highly organized, detail-oriented Agricultural Education Administrative Assistant to keep our Agricultural Education Program running smoothly. This position manages program budgets and student activity accounts, completes State and national reporting that affects program funding, coordinates events and fundraisers, supports students and staff, and works closely with the Parents, Friends & Alumni group and the Consulting Committee.

Key Responsibilities

• Budget Management: Help prepare the annual Ag Ed budget, create purchase orders, and manage and reconcile program and student activity accounts.
• State & National Compliance: Complete mandated State and national reports, including the five-year graduate survey (ED-503) and the Performance Compliance Review, that are critical to program funding.
• Grants & Equipment: Develop equipment specifications, write and manage bids, maintain inventories, and support Perkins Grant activities.
• Recruitment & Enrollment: Manage recruitment, applications, tours, and shadowing days for prospective students.
• Event Coordination: Plan and promote departmental events, including the FFA Awards Ceremony, open houses, and National FFA Convention trips.
• Fundraisers & Promotions: Run annual fundraisers and sales, and prepare advertising and promotional materials.
• Student & Staff Support: Maintain student records, process Chapter applications, assist teachers, resolve technical issues, and provide a safe space for students.
• Community Engagement: Support the Parents, Friends & Alumni group and the Consulting Committee with meetings, mailings, scholarships, and fundraising.
• Administrative Duties: Screen visitors, answer phones, process mail, and provide day-to-day office support to the Ag Ed Department.
• Other Duties: Perform other duties as may be assigned.

A detailed list of responsibilities is attached to this posting.

Qualifications

• An associate's degree and/or two years of experience as an administrative assistant
• Proven experience as an administrative assistant or in educational support roles
• Experience with budgets, purchase orders, deposits, and account reconciliation
• Proficiency in accounting and database software (e.g., ERP Pro (Tyler Tech), Microsoft Office Suite, Google Docs, Quicken )
• Strong organizational and time-management skills, with the ability to multitask and handle multiple deadlines at one time
• Excellent interpersonal, verbal, and written communication skills
• Ability to maintain a high level of confidentiality
• Ability to work collaboratively and cohesively with administration, staff, committee members, and members of the public
• Ability to work and problem-solve independently
• A calm demeanor when dealing with delicate situations and crises
• Agricultural Education background and familiarity with FFA programs is a plus
• PowerSchool experience is a plus

Why Join Us?

This position at Regional School District No. 7 offers the opportunity to make a meaningful impact in agricultural education while working in a dynamic and supportive environment. Your contributions will directly support students, staff, and the community.

Mr. Gary Franklin, High School Principal

Regional School District No. 7

Closing Date: As soon as filled

Regional School District No. 7 is an Equal Opportunity Employer and, by policy, does not discriminate against a person because of age, race, color, religion, sex, national origin, handicap, or gender identity.