Administrative Assistant, Aging & Wellness Programs

Union Settlement Association, Inc.; New York, Northern (NY, KY); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Union Settlement Association, Inc. in East Harlem seeks an Administrative Assistant to support the Aging, Health and Wellness Department and the Executive Director.

The role handles front-line inquiries, scheduling, data entry, and basic financial tasks, with an emphasis on accuracy and confidentiality. This full-time position operates 8:30am–4:30pm on-site, pays $22.00 per hour, and requires a high school diploma or GED, proficiency with Word and Excel, and strong organizational and

Qualifications

• High school diploma or GED.
• Desire or interest in working with aging populations.
• Must maintain client confidentiality.
• Proficient with the internet and Microsoft Word and Excel.
• Good organizational ability, time management, and interpersonal skills.
• Good written and oral communications skills.
• Self-motivated, organized, and detail-oriented.

Responsibilities

• Provide information about Aging, Health and Wellness to individuals who inquire by phone or in person, or direct individuals to the appropriate party.
• Assist with project management, research, data entry, or other tasks as directed by leadership or team members.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Learn to operate new office technologies as they are developed and implemented.
• Work with Executive Director/Deputy Director on maintaining financial systems, including uploading invoices/receipts.
• Operate electronic mail systems and coordinate the flow of information with other organizations, assist with BTQ/Financial Coding System, and Petty Cash.
• Manage and track office and maintenance supplies to ensure the office remains well-stocked and organized.
• Additional duties as assigned by the Executive Director

Skills

Office coordination

Communication skills

Time management

Interpersonal skills

Confidentiality

Bilingual (English/Spanish)

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Union Settlement Association, Inc. in East Harlem seeks an Administrative Assistant to support the Aging, Health and Wellness Department and the Executive Director.

The role handles front-line inquiries, scheduling, data entry, and basic financial tasks, with an emphasis on accuracy and confidentiality. This full-time position operates 8:30am–4:30pm on-site, pays $22.00 per hour, and requires a high school diploma or GED, proficiency with Word and Excel, and strong organizational and