Administrative Assistant

Union Settlement Association; New York (NY); On-site; USD 42,000 - 55,000; Full time

Job summary

Union Settlement seeks an Administrative Assistant to provide essential support to the Executive Director of the Aging, Health and Wellness Services department. You will handle inquiries, assist with projects, and help keep schedules and records organized.

The role is full-time, on-site in East Harlem, with hours 8:30am–4:30pm and a salary of $22.00 per hour. Proficiency with Word/Excel and strong communication are required, with bilingual English/Spanish a plus.

Qualifications

• High school diploma or GED required.
• Proficiency with Microsoft Word and Excel.
• Strong written and verbal communication skills.

Responsibilities

• Provide information about Aging, Health and Wellness to inquirers by phone or in person.
• Assist with project management, data entry and administrative tasks as directed.
• Prepare meeting notes, routine correspondence, and reports.

Skills

Microsoft Word

Excel

Communication skills

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Office equipment

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time East Harlem, NY, US

2 days ago Requisition ID: 1600

Administrative Assistant

Job Description

Organizational Summary

Union Settlement is an East Harlem based nonprofit organization founded in 1895. For over 130 years, Union Settlement has provided critical and innovative programming to children, youth, families, and older adults. As a pioneer of the settlement house movement, Union Settlement continues to meet the needs of the ever-changing East Harlem community through its core programs. Through these programs, New Yorkers gain opportunities, develop skills, and become empowered to pursue and achieve their dreams.

Today, Union Settlement provides services through 33 program sites in approximately 28 locations. Union Settlement’s current programmatic portfolio includes the following service areas: Early Childhood Education, Youth Development and Opportunity, Family Services (including the Family Enrichment Center, the Family Childcare Network, and the East Harlem Community Partnership, NYC Benefits, Adult Education, Mental Health Services, Older Adult Centers, and Economic Development. Union Settlement serves more than 15,000 individuals and nearly 1,000 businesses every year.

Strengthened by a dynamic, diverse, and collaborative workforce of more than 350 employees, Union Settlement also serves as a connector, convener, and advocate for East Harlem and its partners. To learn more about Union Settlement, visit www.unionsettlement, visit www.unionsettlement.org .

Department: Aging, Health and Wellness Services

Reports to: SeniorDirector, Aging, Health and Wellness Services

Hours: Full-Time; 8:30am-4:30pm

Salary: $22.00 per hour

FLSA: Non-Exempt

Location: On-site

Union Settlement Aging, Health and Wellness Department program overview: Union Settlement has been providing essential services to East Harlem seniors for over a century. Our senior population of over 1,400 seniors relies heavily on Union Settlement to help meet their everyday needs. We offer healthy aging programs at our 5 seniors centers, NORC and assistance to the homebound elderly. We connect seniors with transportation, counseling, nutritious meals and volunteer opportunities.

Position Summary:

The Administrative Assistant (AA) is responsible for providing essential support to the Executive Director of the Aging, Health and Wellness (AHW) department as well as support for the AHW department units. The (AA) will help ensure day-to-day operations run smoothly and efficiently. The (AA) is the first point of contact for clients, customers, and employees, and a wide range of administrative tasks.

Responsibilities:

• Provide information about Aging, Health and Wellness to individuals who inquire by phone or in person, or direct individuals to the appropriate party.
• Assist with project management, research, data entry, or other tasks as directed by leadership or team members.
• Complete forms in accordance with company procedures.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Learn to operate new office technologies as they are developed and implemented.
• Work with Executive Director/Deputy Director on maintaining financial systems. Including but not limited to uploading invoices/receipts
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations, assist with BTQ/Financial Coding System, and Petty Cash.
• Manage and track office and maintenance supplies to ensure the office remains well-stocked and organized.
• Additional duties as assigned by the Executive Director

Qualifications:

• High school diploma or GED.
• Desire or interest in working with aging populations
• Must maintain client confidentiality
• Must be proficient with the internet and have good understanding of Microsoft word and excel
• Good organizational ability, time management, and interpersonal skills.
• Good written and oral communications skills.
• The candidate must be self-motivated, organized, have an attentiveness to detail
• Bilingual (English/Spanish) a plus.
• Leading Others: Createsasenseofurgencythroughouttheorganizationontheimportanceofachievingoutcomes.Inspires,influences,andenablesteammemberstoreachtheirgoals
• Facilitating Change: Approacheschallenges with creativity and flexibility. Demonstrates analytical thinking. Guides change to meet Union Settlement’s goals.
• Managing Performance: Evaluates and revises goals semi-annually with the team. Provides consistent supervision anddocumentsperformancehighlightsandconcerns
• Applying and Developing Expertise: Embraces and leads the team to achieve milestones.Seeksandsupportsprofessionaldevelopmentopportunitiesforteammembers.Managesfinancesandbudgets effectively
• Communicating and Collaborating: Listens well and actively engages with others with honesty and integrity and holdsteamaccountabletothesamestandard

Union Settlement’sDiversity,Equity&InclusionCommitment

Union Settlement is an equal opportunity employer. They do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.