Administrative Assistant

Community Solutions, Inc. (CSI); Fontana (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Two weeks vacation

Medical and dental plans

401(k) with company match

Job summary

Community Solutions, Inc. (CSI) is seeking a dedicated Administrative Assistant for the MAP program in West Valley, CA. You will support the Program Director, assist with re-entry services for justice-involved individuals, and handle computerized facility information and reporting.

The role requires a Bachelor’s Degree plus 1 year of administrative experience, with strong skills in Word, Excel, Access, Windows, and Outlook. Competitive hourly pay and comprehensive benefits are offered.

Qualifications

• Bachelor’s Degree plus one year of Administrative experience (Education may be substituted with relevant experience on a one-for-one basis).
• Experience with standard office software and suite applications is required.

Responsibilities

• Provide administrative support such as handling incoming/outgoing calls, mail, and faxes.
• Assist manager with projects including budget development, proposals, grant requests, and new initiatives.
• Prepare reports and maintain up-to-date office files and information.
• Compile quarterly and annual statistics.
• Maintain inventory of supplies and coordinate ordering as needed.
• Support program leadership and ensure adherence to agency policies and procedures.

Skills

Administrative experience

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Windows

Outlook

Job description

Community Solutions, Inc. is seeking a dedicated and passionate Administrative Assistant to join our team at our new Multi-Dimensional Anti-Recidivism Partnership (MAP) located in West Valley, CA. Adult MAP is an innovative program dedicated to engaging the community and providing rehabilitative programming for justice-involved individuals. We focus on promoting long-term, self-sustaining skills through vocational training and personal development services. This unique model hosts a variety of sub-contractors at one site to reduce barriers for clients. As an Administrative Assistant at our MAP programs, you will be working closely with the Program Director, providing re-entry services to a criminal justice impacted population. You will be responsible for computerized facility information and will complete reports as needed/directed.

Essential Responsibilities

• Provide overall administrative support, including but not limited to: incoming calls, faxes, incoming and outgoing mail.
• Assist manager in various projects including, but not limited to: budget development, contract proposals, proposal writing, grant requests and new initiatives. Organize and maintain up-to-date and orderly assigned office files, and continually record and update information.
• Computerize Agency information and complete reports as needed or directed.
• Compile quarterly and annual statistics.
• Handle outside inquires and staff requests regarding department issues as assigned.
• Write letters and other correspondence as assigned.
• Research and compile information in areas of office management such as pricing of office supplies, printing, posting, and office equipment.
• Maintain an inventory of office/program supplies, order as required.
• Assist Manager in monitoring department information and other assigned weekly, monthly and quarterly reporting.
• Maintain a working knowledge of and abide by the Agency’s programs, policies, and procedures.
• Perform other duties as assigned by the supervisor.

Schedule: Monday-Friday 9:00am-5:00pm (This schedule is subject to change, based on the needs of the program)

Hourly Rate: $24.04

Qualifications

• A Bachelor’s Degree plus one year of Administrative experience. (Education may be substituted with relevant experience on a one year for one year basis.)
• Must have experience with Microsoft Word, Excel, Access, Windows, and Outlook.

Benefits

• Two (2) weeks’ vacation accrued within the first year, bumped to three (3) weeks accrual after 1 year of service.
• Sick time (7 days accrual basis), floating holiday time (4 days/year).
• Medical and Dental plans.
• Voluntary plan options for: Vision, FSA, voluntary STD, Accident, Hospital, Life insurance and AD&D.
• 401(k) Retirement savings plan with automatic enrollment and a company match of 100% up to 4% of your contribution.
• Tuition reimbursement after 1 year service.
• Ongoing training.

Company Overview

Community Solutions Inc. (CSI) is a nonprofit organization that promotes the responsible citizenship, accountability, and well-being of individuals and families involved, or at risk of involvement, in the child welfare, juvenile justice, or criminal justice system. Since CSIs founding in 1962, it has been a pioneer in the community-based service. We have been delivering supervision, treatment and comprehensive individualized services to help clients interact more effectively in their communities and become productive citizens. Using this plan we built the first ever halfway house in New England which has now been replicated and grown to almost 50 programs in 9 states. For over 50 years, CSI has been building upon its successful foundations and has been expanding its services to serve thousands of adults, youth and families each year.

CSI understands clients and staff have been impacted by trauma. CSI is becoming a trauma-informed organization by hiring individuals with existing experience in trauma-informed practices as well as supporting ongoing staff development with trauma-informed practices. This will include learning to recognize symptoms of trauma and how to respond, through training starting at orientation and throughout their career at CSI. CSI is committed to systematically evaluating the integration of the trauma-informed values of safety, trustworthiness, choice, collaboration and empowerment at all levels of the organization’s policies, procedures and structures to guard against the possibility of re-traumatization. To learn more about Community Solutions, visit our website at: www.csi-online.org.

CSI is an Equal Opportunity Employer – M/F/Disability/Vet. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.