Administrative Assistant - Adult Probation

Cumberland County, PA; Carlisle (Cumberland County); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Retirement Pension

Paid Time Off

Job summary

Cumberland County is seeking a specialized departmental clerk to perform clerical duties within the Adult Probation department. The role includes typing letters, entering data, processing court documents, and assisting staff with daily tasks.

The position requires a high school diploma or equivalent with business/clerical and computer training; 2-3 years office or court experience is preferred. Non-Exempt, full-time employment with benefits awaits.

Qualifications

• High school diploma or equivalent plus business/clerical and computer training.
• 2-3 years working experience in office or court system preferred.
• AP/CPCMS knowledge preferred.

Responsibilities

• Type letters, reports, memos, and other documents required by the department staff.
• Enter statistical information into information system to ensure correct data collection.
• Interview defendants and complete screening sheets for reports as necessary.
• Process all required Court documents and maintain Court document database.
• Serve as an alternate person to the Administrative Clerk in their absence.
• Attend Court and provide departmental screening data for defendants.

Skills

Typing letters

Data entry

Interviews defendants

Court documents

Staff support

Education

High school diploma or equivalent

Business/clerical training

Computer training

Tools

AP/CPCMS

Court document database

IMTO liaison tools

Job description

Job Summary

To perform specialized departmental clerical duties and responsibilities within the department.

Job Description

Department: Adult Probation

Sub-Department: N/A

Pay Grade: 103

FLSA Status: Non-Exempt

Employment Status: Full Time

Reports to: Administrative Supervisor

Supervises: N/A

Essential Job Functions

• Type letters, reports, memos, and other documents required by the department staff.
• Enters statistical information into information system ensure correct and accurate data collection
• Interviews defendants and completes screening sheets for reports as necessary.
• Processes all required Court documents and maintains Court document database.
• Serves as an alternate person to the Administrative Clerk in their absence.
• Acts as the departmental coordinator of Court ordered D.N.A. collection. Schedules offenders, takes fingerprints and performs mouth swabs for transmission to the PA State Police.
• Attends Court and provides departmental screening data for defendants.
• Serves as an alternate contact person for Information Management and Technology Operations (IMTO) by resolving problems, processing SRO’s and acting as a technical liaison.
• Sorts and distributes departmental mail
• Accesses and distributes files per Judge’s request.
• Serves as an assistant to all departmental staff.
• Serves as an assistant web administrator.
• Archives and manages case files
• Attends meetings or training sessions as required.
• Performs any additional duties as assigned by the Chief Probation Officer or Administrative Supervisor.

Education

Minimum Requirements to Perform the Work

• High school diploma or equivalent, plus business/clerical and computer training.

Work Experience

• 2-3 years working experience in office or court system preferred. AP/CPCMS knowledge preferred.

Company Description

Mission Statement

To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

Benefits

Medical Benefits

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance