Administrative Assistant & Admissions Coordinator

St. Ignatius Catholic School and Chesterton Academy; Appleton (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

St. Ignatius Catholic School and Chesterton Academy located in Wisconsin is seeking a full-time Administrative Assistant (40 hours/week) to support the Director of Business Services and function as the Admissions Coordinator.

The role covers human resources, financial, and school admissions duties, requiring strong technology skills and professional experience in business, accounting, or admissions. The successful candidate will exemplify the Catholic mission, maintain confidentiality, and

Qualifications

• Associate degree required.
• Minimum 1 year of administrative assistant experience.
• Experience in a non-profit environment or school.
• VIRTUS Training and Background Check required.

Responsibilities

• Provide HR support including recruiting and onboarding.
• Maintain confidential personnel records.
• Oversee Safe Environment background checks and VIRTUS compliance.
• Enter vendor invoices, tuition payments, and other financial transactions.
• Maintain financial records and internal controls.
• Assist with admissions, enrollment, and DPI School Choice tasks.
• Support families with financial aid applications.
• Collaborate with Marketing to grow enrollment.

Skills

Strong communication

Time management

Organizational skills

Detail-oriented

Independent work

Confidentiality

Catholic ethos

Education

Associate degree

Tools

Google Suite

MS Office

Job description

St. Ignatius Catholic School and Chesterton Academy located in Wisconsin is seeking a full-time Administrative Assistant (40 hours/week) to support the Director of Business Services and function as the Admissions Coordinator.

The role covers human resources, financial, and school admissions duties, requiring strong technology skills and professional experience in business, accounting, or admissions. The successful candidate will exemplify the Catholic mission, maintain confidentiality, and