Administrative Assistant (Administrative Support Assistant II) - Financial Services Dealer

Capital One; Plano (TX); On-site; USD 61,000 - 71,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Support Assistant II to thrive in a dynamic, collaborative environment. This role involves managing executive calendars, arranging travel, and preparing professional documents, all while fostering positive relationships across the organization. The ideal candidate will demonstrate strong communication and organizational skills, ensuring smooth operations in a fast-paced setting. If you are eager to contribute to a vibrant workplace and enjoy multitasking, this opportunity is perfect for you. Join a company that values your contributions and supports your professional growth!

Benefits

Comprehensive health benefits

Financial benefits

Inclusive workplace

Career development resources

Qualifications

• 1+ years of administrative experience in a fast-paced environment.
• Proficient in Microsoft Office Suite and Google Suite.

Responsibilities

• Manage calendars for multiple executives and coordinate travel arrangements.
• Prepare professional business communication documents and promote a team-oriented environment.

Skills

Administrative Support

Calendar Management

Communication Skills

Organizational Skills

Problem-Solving

Time Management

Education

High School Diploma or GED

Associates Degree

Tools

Microsoft Office Suite

Google Suite

Job description

Administrative Assistant (Administrative Support Assistant II) - Financial Services Dealer

Capital One is looking for a detail oriented, innovative, confident, and experienced professional to interact effectively and positively with clients, vendors and others on behalf of our company. It is an exciting career opportunity in a business-casual, tech-savvy, collaborative environment where your contributions will be recognized and rewarded.

As an Administrative Support Assistant II, you will perform an array of administrative functions in support of multiple individuals in a fast-paced environment. You will manage calendars, handle travel arrangements, create expense reports, and disseminate information. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. You will collaborate with other administrative professionals to achieve team results.

To be successful in the role, you will need a high level of professionalism, social skills, including listening and communication skills. You will have demonstrated the ability to respond effectively and efficiently while maintaining flexibility. You will be someone who wants to feel involved in the life of the office, who doesn’t mind helping others out and who thrives on being busy and interacting with others.

Responsibilities:

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

• Prepare professional business communication documents including memos, letters, and emails

• Build and maintain good business relationships with executives and administrative staff across the organizations

• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events

• Promote a fun and team-oriented work environment

At Capital One you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

Basic Qualifications:

• High School Diploma, GED or equivalent certification

• At least 1 year of Administrative experience

• At least 1 year of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

Preferred Qualifications:

• Associates degree

• At least 2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

• At least 1+ years of calendar management supporting multiple executives

• At least 1+ year of meeting and event planning experience

• Experience setting up video conference and Zoom/Skype technology for meeting users

• Experience planning ahead and managing time effectively

• Excellent written and verbal communications

• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

Plano, TX: $61,600 - $70,300 for Adminis. Support Assistant II

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This role is expected to accept applications for a minimum of 5 business days. No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.