Administrative Assistant (Admin Assistant)

DICKEY COUNTY COURT HOUSE; Ellendale (ND); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Job summary

The NDSU Extension-Dickey County Administrative Assistant will provide daily office management and administrative support for county Extension programs. You will work closely with the Dickey County Extension Agent/County Coordinator to maintain an organized, welcoming, and responsive county office.

The role involves high attention to deadlines, organization, and communication with youth, families, volunteers, and residents.

Qualifications

• High school diploma or equivalent.
• Experience with general office tasks, customer service, or administrative support.
• Basic proficiency with Microsoft Office programs and email.
• Strong communication, organization, and recordkeeping skills.
• Ability to work independently, manage priorities, and maintain confidentiality.
• Valid driver's license.

Responsibilities

• Greet visitors, answer phones, respond to routine questions, and direct requests to the appropriate person.
• Provide general office support, including correspondence, scheduling, filing, maintaining records, organizing supplies, and preparing materials.
• Assist Extension staff with program registrations, communications, promotion, meeting preparation, and event logistics.
• Provide administrative support for 4-H enrollment, newsletters, social media, county activities, and county fair.
• Provide clerical support for the Dickey County 4-H Council, Agriculture Improvement Association, and Township Officers.
• Assist with basic financial recordkeeping, including receipts, deposits, invoices, and reports as assigned.
• Maintain confidentiality and perform other administrative duties supporting the county Extension office.

Skills

Communication

Organization

Recordkeeping

Customer service

Independence

Attention to detail

Driver's license

Education

High school diploma or equivalent

Associate degree or higher in related field

Tools

Microsoft Office

Job description

Summary: The NDSU Extension-Dickey County Administrative Assistant provides daily office management and administrative support for county Extension programs. This position works closely with the Dickey County Extension Agent/County Coordinator to maintain an organized, welcoming, and responsive county office. The successful candidate will be dependable, detail-oriented, comfortable managing several priorities, and able to work independently while communicating openly about deadlines and office needs. The position regularly works with youth, families, volunteers, agricultural producers, community organizations, and county residents. Workload and priorities vary throughout the year, with increased activity surrounding 4-H enrollment, county programs, and the Dickey County Fair.

Duties/Responsibilities

• Greet visitors, answer phones, respond to routine questions, and direct requests to the appropriate person.
• Provide general office support, including correspondence, scheduling, filing, maintaining records, organizing supplies, and preparing materials.
• Assist Extension staff with program registrations, communications, promotion, meeting preparation, and event logistics.
• Provide administrative support for 4-H enrollment, newsletters, social media, county activities, and county fair.
• Provide clerical support for the Dickey County 4-H Council, Agriculture Improvement Association, and Township Officers.
• Assist with basic financial recordkeeping, including receipts, deposits, invoices, and reports as assigned.
• Maintain confidentiality and perform other administrative duties supporting the county Extension office.

Minimum Qualifications

• High school diploma or equivalent.
• Experience with general office tasks, customer service, or administrative support.
• Basic proficiency with Microsoft Office programs and email.
• Strong communication, organization, and recordkeeping skills.
• Ability to work independently, manage priorities, and maintain confidentiality.
• Valid driver's license.

Preferred Qualifications

• Associate degree or additional education in office administration, business, communications, or a related field.
• Experience with databases, bookkeeping, registrations, or financial records.
• Experience creating newsletters, flyers, or social media content.
• Experience working with youth programs, Extension, agriculture, local government, or community organizations.

County Employee Benefits

• Salary: Depending on experience, $40,209 based on 40-hour work week
• Sanford Health Plan: 100% paid for single coverage or 90% paid for family coverage