Administrative Assistant / Accounts Receivable Clerk

Beacon Hill Staffing Group, LLC; Shakopee (MN); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Benefits package

Job summary

Beacon Hill Staffing Group, LLC is seeking a dependable Administrative Assistant / Accounts Receivable Clerk in Shakopee, MN. This 100% onsite role supports front desk operations, accounts receivable, collections and general office duties.

The ideal candidate will have 2+ years of administrative or accounting experience, strong customer service skills, and proficiency in Microsoft Office. The position offers daily front-desk interactions, document management tasks in SAP, and opportunities for

Qualifications

• 2+ years of administrative, accounting, or office support experience.
• Experience in Accounts Receivable and/or collections.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office (Word and Excel).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Reliable attendance and strong work ethic.

Responsibilities

• Administrative & Front Desk Support: Greet visitors, answer calls, process mail, order supplies, arrange travel, coordinate meetings and events, support leadership and teams.
• Accounts Receivable & Accounting Support: Process payments, perform collections, maintain AR records, review accounts, assist with AP functions.
• Document Management: Scan documents into SAP, maintain filing systems, ensure accessible records for departments.
• Additional Office Responsibilities: Update sales charts, coordinate vendors, support employee events and projects.

Skills

Accounts Receivable

Collections

Microsoft Office

Attention to detail

Time management

Customer service

Education

Associate degree in Business

Tools

SAP

ERP systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Administrative Assistant / Accounts Receivable Clerk

Location: Shakopee, MN (100% Onsite) Pay: $25-$27/hour (Up to $29/hour for candidates with strong AR/AP experience) Schedule: Monday-Friday | 8:00 AM - 5:00 PM

Beacon Hill's client is seeking a dependable and detail-oriented Administrative Assistant / Accounts Receivable Clerk to join their team in Shakopee, MN. This role serves as the primary front desk contact while supporting accounts receivable, collections, document management, and general office operations.

This is an excellent opportunity for someone who enjoys a combination of customer service, administrative support, and accounting-related responsibilities and is looking for a long-term career opportunity with room for growth.

Responsibilities

Administrative & Front Desk Support

• Greet visitors and maintain a professional front office environment
• Answer and direct incoming phone calls
• Process incoming and outgoing mail
• Order office supplies and coordinate office services
• Arrange travel and accommodations for visitors as needed
• Coordinate catering for meetings, customer visits, and company events
• Provide administrative support to leadership and team members

Accounts Receivable & Accounting Support

• Process incoming customer payments
• Perform collections and follow up on outstanding invoices
• Maintain accurate accounts receivable records and filing systems
• Review customer accounts and follow established collections procedures
• Assist with accounts payable functions, including vendor check processing

Document Management

• Scan production orders, delivery notes, receiving documents, and other records into SAP
• Maintain organized electronic and physical filing systems
• Ensure documents are accurately stored and accessible for multiple departments

Additional Office Responsibilities

• Update weekly sales charts and office communications
• Coordinate office vendors and service providers
• Support employee events and company meals
• Assist with general office organization and administrative projects

Qualifications

• 2+ years of administrative, accounting, or office support experience
• Previous Accounts Receivable and/or collections experience
• Strong customer service and communication skills
• Proficiency in Microsoft Office, including Word and Excel
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Reliable attendance and strong work ethic

Preferred Qualifications

• SAP or other ERP system experience
• Accounts Payable experience
• Associate degree in Business or related field

What We're Looking For

• Candidates seeking a long-term opportunity with stability and growth potential
• Strong attention to detail and accuracy
• Dependable professionals with excellent attendance
• Individuals comfortable with repetitive tasks and structured processes
• Team players with a positive, professional attitude

Important Note

Approximately 50% of this position is dedicated to document scanning and records management. The ideal candidate understands the importance of accuracy and consistency when handling documentation that supports multiple departments across the organization.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)