Administrative Assistant Accounts Payable

J & J Staffing Resources; Berlin Township (NJ); On-site; USD 33,000 - 34,000; Full time

Job summary

J & J Staffing Resources is seeking an Administrative Assistant with Accounts Payable experience for our client in Berlin, NJ. This on-site role is full-time and temp-to-hire, with a schedule Monday through Friday.

Responsibilities include handling calls, greeting visitors, managing records, processing vendor invoices in QuickBooks, and supporting payment tracking. Strong Microsoft Office and communication skills are required.

Qualifications

• Previously in administrative, office support, or customer service.
• Accounts payable or bookkeeping experience preferred.
• Experience with QuickBooks strongly preferred.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information professionally.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to multitask in a fast-paced office.
• Dependable, professional, and team-oriented attitude.

Responsibilities

• Answer and direct incoming phone calls.
• Greet visitors and assist with office inquiries.
• Scan, upload, file and maintain electronic and paper records.
• Process vendor invoices and enter data into QuickBooks.
• Review invoices for accuracy and completeness.
• Match invoices with purchase orders and supporting documentation.
• Assist with accounts payable processing and payment tracking.
• Respond to vendor inquiries regarding invoices and payment status.

Skills

Administrative support

Customer service

Attention to detail

Communication skills

Microsoft Office knowledge

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Outlook

Job description

Administrative Assistant / Accounts Payable

Location: Berlin, NJ (On-site)

Job Type: Full-time, Temp-to-Hire

Schedule: Monday - Friday, 8:30AM to 5:00PM

Pay rate: $24/hr - $25/hr

Our Client in Berlin, New Jersey is seeking an Administrative Assistant with Accounts Payable experience to join their team. This is a Temp to Hire position.

Key Responsibilities

• Answer and direct incoming phone calls
• Greet visitors and assist with office inquiries
• Scan, upload, file and maintain electronic and paper records
• process vendor invoices and enter data into QuickBooks
• Review invoices for accuracy and completeness
• Match invoices with purchase orders and supporting documentation
• Assist with accounts payable processing and payment tracking
• Respond to vendor inquiries regarding invoices and payment status

Qualifications & Requirements

• Previous administrative, office support, or customer service experience required
• Prior accounts payable, invoice processing, or bookkeeping experience preferred
• Experience with QuickBooks strongly preferred
• Strong attention to detail and organizational skills
• Ability to handle confidential information with professionalism
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Ability to multitask and prioritize responsibilities in a fast-paced office environment
• Dependable, professional, and team-oriented attitude