Administrative Assistant – Accounting Services

West & Company; Mattoon, Northern (IL, KY); Hybrid; USD 26,000 - 34,000; Full time

Benefits offered by this job

Employer paid term life insurance

Employer paid long-term disability保险

Voluntary health, dental, and vision保险

Voluntary short-term disability and 80

Job summary

West & Company in Mattoon, IL seeks an Administrative Assistant to support the Accounting Services Division and maintain client and engagement information. In-office role with 8:00 AM to 5:00 PM, Monday to Friday, Full-time, with occasional overtime.

Responsibilities include project support, workflow tracking, report preparation, branding consistency, and general administrative duties. Benefits include employer-paid life and disability insurance, voluntary health/dental/vision, and PTO.

Qualifications

• Excellent verbal and written communication skills.
• Ability to multi-task and work independently.
• 3 years clerical/secretary (preferred).
• Proficiency in Microsoft Office applications.

Responsibilities

• Support Accounting Services projects and process improvement initiatives.
• Maintain accurate client and engagement information within firm systems.
• Assist with workflow tracking, deadline management, and project coordination.
• Prepare reports, correspondence, and other documents as needed.
• Maintain confidentiality of client information and firm records.
• Assist with the development and production of marketing materials, including client resources, newsletters, and recruiting materials in print, social media, and website.
• Support consistency in branding and messaging for the Accounting Services Division.
• Provide general administrative support to the Accounting Services Division.
• Other administrative duties as assigned by the Accounting Services Division leadership.

Skills

Verbal communication

Written communication

Multi-tasking

Independent work

Clerical experience (preferred)

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Location: Mattoon, IL

Pay Range: $19.00 - $25.00 per hour

Job Type: Full-time

Schedule:

• 8:00AM to 5:00 PM - Monday to Friday

Administrative Assistant – Accounting Services Division – An Administrative Assistant in the Accounting Services Division is responsible for providing administrative and operational support to the Accounting Services Division. This job involves in-office work, performing various tasks concurrently. Occasional overtime hours required.

Responsibilities

• Support Accounting Services projects and process improvement initiatives.
• Maintain accurate client and engagement information within firm systems.
• Assist with workflow tracking, deadline management, and project coordination.
• Prepare reports, correspondence, and other documents as needed.
• Maintain confidentiality of client information and firm records.
• Assist with the development and production of marketing materials, including client resources, newsletters, and recruiting materials in print, social media, and website.
• Support consistency in branding and messaging for the Accounting Services Division.
• Provide general administrative support to the Accounting Services Division.
• Other administrative duties as assigned by the Accounting Services Division leadership.

Physical Requirements:

• Office environment that primarily involves sitting/standing.
• Occasional reaching overhead and at or below shoulder level.
• Ability to operate standard office equipment and keyboards.
• Moving objects up to 10 pounds.
• Communication with others to exchange accurate information.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading.

Qualifications:

• Excellent verbal and written communication skills
• Ability to multi-task and work independently
• 3 years clerical/secretary (preferred)
• Proficiency in Microsoft Office applications
• Employer paid term life insurance
• Employer paid long-term disability insurance
• Voluntary health, dental, and vision insurance
• Voluntary short-term disability and supplemental life insurance
• Paid time off benefits

Education and Experience: High school diploma or equivalent.

We have multiple locations across Illinois.