Administrative Assistant (Accounting/QuickBooks Experience Required)

A James Global Services, Inc.; Columbia (SC); On-site; USD 37,000 - 47,000; Full time

Job summary

A professional services company in Columbia, SC is seeking a detail-oriented Administrative Assistant with strong QuickBooks experience. The successful candidate will support accounting cleanup, maintain financial documentation, and provide general administrative functions. Key responsibilities include QuickBooks organization, invoice tracking, and clerical support. Ideal applicants have a keen attention to detail and strong organizational abilities. This role requires effective communication skills and offers an opportunity to impact financial processes significantly.

Qualifications

• Experience cleaning up QuickBooks files.
• Strong attention to detail and organizational skills.
• Ability to follow accounting direction.

Responsibilities

• Support accounting cleanup and organization in QuickBooks.
• Maintain financial files and documentation.
• Provide general administrative and clerical support.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Tools

QuickBooks

Job description

Career Opportunities with A. James Global Services, INC.

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Department: Human Resources

Location: Columbia, SC

APPLICATION INSTRUCTIONS
Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.

Job Summary: A. James Global Services, Inc. is seeking a detail-oriented Administrative Assistant with strong Accounting/QuickBooks experience to support the Company with accounting cleanup, financial organization, and administrative functions. This role focuses on QuickBooks cleanup, reclassification of expenses, and proper setup of vendors, customers, and projects.

Key Responsibilities:

• Administrative Support
• Maintain financial files and documentation
• Assist with invoice tracking
• Support timesheet and project coding
• Assist with report preparation
• Perform data entry and reconciliation support
• Provide general administrative and clerical support
• Answer phones and manage email correspondence
• Maintain electronic and paper filing systems
• Assist with contract and proposal documentation
• Schedule meetings and manage calendars
• Maintain office supplies and vendor coordination
• QuickBooks Cleanup & Organization
• Clean up and reorganize QuickBooks data
• Reallocate expenses to correct chart of accounts
• Reclassify transactions by project and/or class
• Assist with correcting historical accounting entries
• Review uncategorized transactions and assign proper coding
• Maintain consistent account structure
• Accounting Support
• Prepare journal entries for Finance Manager review
• Assist with month-end cleanup and organization
• Set up vendors, customers, and projects properly in QuickBooks
• Maintain chart of accounts structure as directed
• Assist with accounts payable and accounts receivable tracking
• Support expense tracking and cost allocation

Requirements

• Experience cleaning up QuickBooks files
• Understanding of chart of accounts
• Experience with class and project tracking
• Experience with journal entries
• Strong attention to detail
• Strong organizational skills
• Ability to follow accounting direction
• Strong communication and interpersonal skills

Preferred Qualifications

• Government contracting experience (preferred)
• Project-based accounting experience

Ideal Candidate

This role is ideal for someone who:

• Enjoys cleaning up accounting records
• Has strong QuickBooks knowledge
• Understands chart of accounts structure
• Is detail-oriented and organized

Apply by submitting your resume. QuickBooks cleanup experience is required.

APPLICATION INSTRUCTIONS
Please email your resume in .doc, .docx, .pdf, .txt, .rtf, .html, or .ascii format to the address below. If you wish to enclose a cover letter, please include it in the body of your email message.