Administrative Assistant (A4)

DHL; Los Angeles (CA); Hybrid; USD 37,000 - 51,000; Full time

Benefits offered by this job

Competitive hourly pay

401K with company match

Medical, Dental, Vision

Tuition Reimbursement

Generous Paid Time Off

Employee Discount Program

Employee Assistance & Work Life Plan

Outstanding training opportunities

Job summary

DHL is seeking an Administrative Assistant in Los Angeles to support clearance teams and manage day-to-day clerical duties. You will handle workflow, vendor coordination, and billing processes, ensuring efficient office operations in a fast-paced environment.

Ideal candidates bring strong organizational and communication skills, MS Office proficiency, and prior administrative experience. Competitive pay and comprehensive benefits accompany the role.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Excellent communication abilities for internal and external stakeholders.
• Prior administrative experience is highly desirable.
• Proficiency in MS Office applications is required.

Responsibilities

• Manage workflow by assigning and completing tasks with deadlines.
• Coordinate vendors and follow up on outstanding items.
• Support finance and operations with billing and accounts payable.
• Assist in coordinating Gateway activities and events.
• Implement programs and track progress to completion.
• Generate reports and communications as needed.
• Maintain office equipment and supplies; handle calls and emails.
• Schedule meetings and manage calendars and documents.

Skills

Organizational skills

Attention to detail

Effective communication

Fast-paced office adaptability

Education

High School or Equivalent

Tools

MS Office (Word, PowerPoint, Excel)

Job description

What makes DHL great? Our People! We know each employee’s individual contributions make us the #1 Delivery and Logistics Company in the world.

Distinguished as No. 1 World’s Best Workplace™ by Great Place to Work and Fortune Magazine

DHL is committed to maintaining an environment that empowers every team member to make the greatest possible impact on our business. Our culture is about personal commitment - to our business, to each other and to our global communities. DHL is dedicated to being a great place to work. In addition to competitive compensation packages, our employees enjoy a range of programs, services and benefits that bring the best to their personal lives.

Start YOUR career with DHL today…

The Administrative Assistance is a key driver in making the Gateway a great place to work. This position offers interaction with our Clearance teams at every level ensuring events are coordinated and ensuring our teams have what they need to make their jobs easier. The Administrative Assistance is the expert of social activities and entertainment while at the same time a driver of the day to day administration of clerical responsibilities.

Key Responsibilities:

• Manage workflow by assigning and completing tasks accordingly, ensuring that deadlines are met and work is completed timely and accurately including accounts payable and receivable
• Vendors follow up and coordination
• Support the finance and operations teams by managing billing processes, overseeing accounts payable, and coordinating with vendors to ensure timely order fulfillment
• Assist in the coordination of Gateway Activities
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate communication and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and other hardware for the Gateway
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Managing calls, Email, correspondence, meeting scheduling, calendar, filing system and documents as needed
• Other duties as assigned by management

Skills & Qualifications:

• This role requires strong organizational skills, attention to detail, and effective communication abilities
• High School or Equivalent
• Prior Administrative experience highly desired
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented and comfortable working in a fast-paced office environment
• Excellent communication skills
• Superior organization skills and dedication to completing projects in timely manner

Pre-employment Requirements:

• DHL Participates in DPS ( Denied Party Screening)
• Drug testing, background check and Physical exam
• LAWA badging process

Employee Benefits & Incentives

DHL benefits and incentive offerings are designed to reflect a substantial experience for both employees and their dependents during their career and life journey. The specifics will vary, but wherever you join and in whatever role, you'll find our benefits and rewards are among the best in the industry They include:

• Competitive Hourly Pay: $32.31
• Retirement Savings - 401K with company match
• myShares - Voluntary plan to buy discounted company shares
• Medical, Dental, Vision, well-being programs
• Tuition Reimbursement
• Generous Paid Time Off
• Paid Leave
• Employee Discount Program
• Employee Assistance & Work Life Program
• Outstanding training opportunities

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.