Administrative Assistant, A&R

600 UMG Recordings Inc; New York (NY); Sur place; USD 41 000 - 45 000; Plein temps

Avantages offerts par ce poste

Medical coverage

Dental coverage

Vision coverage

401(k)

Résumé du poste

Universal Music Group, the world’s leading music company, seeks an Administrative Assistant to support the A&R team. The role demands meticulous attention to detail, pro‑active problem solving, and a professional demeanor.

You will manage travel, calendars, meetings, and expense processing while supporting special projects and potential A&R tasks. Ideal candidates will have a Bachelor’s degree (preferred), at least 2 years of administrative experience, strong Microsoft Office skills, and the

Qualifications

• Bachelor’s degree preferred.
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint.

Responsabilités

• Coordinate extensive travel and meetings.
• Maintain high-demand calendars and schedules.
• Assist guests and handle general queries.
• Process monthly expenses reconciliations.
• Prepare and coordinate meetings, including food orders and document prep.
• Coordinate special projects and deadlines; assist with A&R duties as needed.

Connaissances

Attention to detail

Organizational skills

Verbal and written communication

Problem solving

Multi-tasking

Formation

Bachelor’s degree preferred

Outils

Microsoft Office

Description du poste

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

Verve Label Group is currently seeking a dynamic Administrative Assistant to provide support to our A&R team. The ideal candidate is obsessively detailed, pro‑active, has a knack for problem solving and a "can do" attitude. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you’ll CREATE:

• Extensive travel and meeting coordination
• Maintaining high-demand schedules and calendars
• Meeting of guests and help with general queries
• Monthly Expenses reconciliation and processing
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Special project coordination requiring follow‑up and meeting of deadlines
• Ticket coordination with company buyer
• Some A&R duties may apply: Research and compile data reports every week Additional duties as assigned

Bring your VIBE:

• Bachelor’s degree preferred
• Minimum 2 years of administrative experience
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Must have excellent verbal and written communication skills
• Ability to work under high pressure and speed
• Must have the ability to build collaborative relationships
• Ability to keep information highly confidential
• Flexible and able to multi‑task

Perks Playlist:

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out‑patient in‑network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• A variety of ways to prioritize much‑needed time away from work including: Flexible Paid Time Off (PTO) for exempt employees 3‑weeks PTO for non‑exempt employees 2‑weeks paid Winter Break 10 Company Holidays (including Juneteenth and Wellbeing Day) Summer Fridays (between Memorial Day and Labor Day) Generous paid parental leave for every type of parent

Disclaimer:

This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E‑Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. Please note, UMG is not enrolled in E‑Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E‑Verify, for example candidates on STEM‑OPT. For more information, please click on the following links. E‑Verify Participation Poster: English / Spanish E‑Verify Right to Work Poster: English | Spanish

Job Category: Administrative Salary Range: $40,520 - $45,000

All candidates are encouraged to apply. We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.