Administrative Assistant, A&R

UMG Recordings; New York (NY); Sur place; USD 41 000 - 45 000; Plein temps

Avantages offerts par ce poste

Comprehensive medical, dental, and vis

401(k) with immediate vesting

Generous PTO

Wellbeing reimbursements

Tuition assistance

Family-friendly leave

Résumé du poste

Universal Music Group is seeking a dynamic Administrative Assistant to support our A&R team. The role emphasizes detail-orientation, proactive problem solving, and a professional demeanor in a fast-paced environment.

Responsibilities include travel coordination, calendar maintenance, expense processing, and meeting prep. Candidates should have a Bachelor’s degree and at least 2 years of administrative experience, with strong Microsoft Office skills.

Qualifications

• Bachelor's degree preferred.
• Minimum 2 years of administrative experience.
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint.
• Ability to interact with employees at all levels including Executive Management and external partners.

Responsabilités

• Coordinate extensive travel and meetings.
• Maintain high-demand schedules and calendars.
• Assist with guest coordination and general queries.
• Reconcile and process monthly expenses.
• Prepare meetings, order food, and organize documents.
• Coordinate special projects with deadlines.
• Support A&R duties such as data reports weekly.

Connaissances

Attention to detail

Problem solving

Communication skills

Multi-tasking

Working under pressure

Formation

Bachelor's degree

Outils

Microsoft Office

Description du poste

We are UMG, the Universal Music Group. We are the world's leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD

Verve Label Group is currently seeking a dynamic Administrative Assistant to provide support to our A&R team. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a "can do" attitude. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you'll CREATE

• Extensive travel and meeting coordination
• Maintaining high-demand schedules and calendars
• Meeting of guests and help with general queries
• Monthly Expenses reconciliation and processing
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Special project coordination requiring follow-up and meeting of deadlines
• Ticket coordination with company buyer
• Some A&R duties may apply: Research and compile data reports every week
• Additional duties as assigned

Bring your VIBE

• Bachelor's degree preferred
• Minimum 2 years of administrative experience
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Must have excellent verbal and written communication skills
• Ability to work under high pressure and speed
• Must have the ability to build collaborative relationships
• Ability to keep information highly confidential
• Flexible and able to multi-task

Perks Playlist

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out-patient in-network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Salary Range: $40,520 - $45,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.