Administrative Assistant, A&R

Assistants vs. Agents; New York (NY); Sur place; USD 41 000 - 45 000; Plein temps

Avantages offerts par ce poste

Medical, dental, and vision coverage

Wellbeing reimbursements

401(k) with vesting

Paid time off and holidays

Parental leave

Résumé du poste

Universal Music Group in New York, NY is seeking a dynamic Administrative Assistant to support the A&R team and executives. The role requires a proactive, detail‑oriented mindset and strong communication skills. You will coordinate travel, manage calendars, support meetings, and assist with data reporting and special projects.

The position offers a competitive benefits package and opportunities to work with a global, entrepreneurial team in a fast‑paced environment.

Qualifications

• Bachelor’s degree preferred.
• Minimum 2 years of administrative experience.
• Ability to interact with employees at all levels including executives.
• Strong attention to detail, problem solving and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work under high pressure and speed.
• Must have the ability to build collaborative relationships.
• Must keep information highly confidential and multi‑task.

Responsabilités

• Coordinate extensive travel and meetings.
• Maintain high‑demand schedules and calendars.
• Meet guests and respond to general queries.
• Monthly expenses reconciliation and processing.
• Prepare meetings, order food, and organize documents.
• Coordinate special projects with deadlines.
• Ticket coordination with company buyer.
• Assist with weekly data reports for A&R duties.
• Support additional duties as assigned.

Connaissances

Administrative experience

Interpersonal skills

Attention to detail

Problem solving

Excellent communication

Formation

Bachelor’s degree preferred

Outils

Microsoft Office

Outlook

Excel

PowerPoint

Description du poste

About the job

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

Verve Label Group is currently seeking a dynamic Administrative Assistant to provide support to our A&R team. The ideal candidate is obsessively detailed, pro‑active, has a knack for problem solving and a “can do” attitude. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you’ll CREATE:

• Extensive travel and meeting coordination
• Maintaining high‑demand schedules and calendars
• Meeting of guests and help with general queries
• Monthly Expenses reconciliation and processing
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
• Special project coordination requiring follow‑up and meeting of deadlines
• Ticket coordination with company buyer
• Some A&R duties may apply: Research and compile data reports every week
• Additional duties as assigned

Bring Your VIBE

• Bachelor’s degree preferred
• Minimum 2 years of administrative experience
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Must have excellent verbal and written communication skills
• Ability to work under high pressure and speed
• Must have the ability to build collaborative relationships
• Ability to keep information highly confidential
• Flexible and able to multi‑task

Perks Playlist

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values— they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Comprehensive medical, dental, and vision coverage
• Including 100% coverage for out‑patient in‑network mental health services
• Fertility coverage for eligible medical plan participants
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• Student Loan Repayment Assistance and Tuition Reimbursement
• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

A variety of ways to prioritize much‑needed time away from work including:

• Flexible Paid Time Off (PTO) for exempt employees
• 3‑weeks PTO for non‑exempt employees
• 2‑weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category

Administrative

Salary Range

$40,520 - $45,000

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.