Administrative Assistant (61035620)

South Carolina Department of Transportation; South Carolina; Vor Ort; USD 21.000 - 30.000; Vollzeit

Zusammenfassung

South Carolina Department of Transportation is seeking an Administrative Clerk to support unit payroll, time and attendance, Leave of Absence, budget and procurement activities. You will maintain records, input data into RMIS, and assist with forms, documents, and correspondence.

You will also train new employees, prepare onboarding paperwork, and respond to inquiries from the public and officials regarding departmental rules and procedures.

Qualifikationen

• High school diploma and six (6) months of work experience related to the area of employment or equivalent.
• A valid motor vehicle operator's license is required.
• May be required to lift up to 30 lbs.
• May be required to work outside normal schedule during inclement weather or emergencies.

Aufgaben

• Compiles data and maintains accurate records for unit payroll, time and attendance, Leave of Absence, budget, and procurement activities using HMMS/EAMS and SCEIS.
• Coordinates and processes personnel actions and serves as the central point of contact for unit personnel matters.
• Inputs data into RMIS as needed.
• Assists clerical staff with compiling data and preparing forms, documents, and correspondence.
• Maintains electronic and hard-copy files.
• Operates the base/mobile radio and telephone during routine and emergency situations.
• Receives and screens radio and telephone messages and forwards them to the appropriate authority.
• Assigns work and monitors the duties of subordinates to ensure work is performed properly and accurately.
• Trains new employees and subordinates in the use of SCDOT-supported software.
• Attends required training.
• Prepares and processes all new-hire onboarding paperwork for the unit and reviews documents for accuracy prior to submission.
• Conducts unit new-hire orientation, including required training.
• Assists the public, public officials, and SCDOT personnel with questions regarding departmental rules, regulations, policies, procedures, and related matters.
• Maintains inventory of materials and supplies for road crews and maintenance office personnel.
• Monitors inventory and orders supplies as needed using available SCDOT purchasing methods.
• Assists the RME and ARME semi-monthly by printing Discover Viewer reports and making corrections in accordance with the Unit Business Plan.
• May be required to work overtime, nights, and/or weekends during hazardous weather or emergencies.

Kenntnisse

Data entry

Records management

Communication

Ausbildung

High school diploma or equivalent

Tools

HMMS/EAMS

RMIS

Discover Viewer

Jobbeschreibung

Job Responsibilities

Compiles data and maintains accurate records for unit payroll, time and attendance, Leave of Absence, budget, and procurement activities using HMMS/EAMS and SCEIS. Coordinates and processes personnel actions and serves as the central point of contact for unit personnel matters. Inputs data into RMIS as needed. Assists clerical staff with compiling data and preparing forms, documents, and correspondence. Maintains electronic and hard-copy files. Operates the base/mobile radio and telephone during routine and emergency situations. Receives and screens radio and telephone messages and forwards them to the appropriate authority. Assigns work and monitors the duties of subordinates to ensure work is performed properly and accurately. Trains new employees and subordinates in the use of SCDOT-supported software. Attends required training. Prepares and processes all new-hire onboarding paperwork for the unit and reviews documents for accuracy prior to submission. Conducts unit new-hire orientation, including required training. Assists the public, public officials, and SCDOT personnel with questions regarding departmental rules, r egulations, policies, procedures, and related matters. Maintains inventory of materials and supplies for road crews and maintenance office personnel. Monitors inventory and orders supplies as needed using available SCDOT purchasing methods. Assists the RME and ARME semi-monthly by printing Discover Viewer reports and making corrections in accordance with the Unit Business Plan. May be required to work overtime, nights, and/or weekends during hazardous weather or emergencies.

Minimum And Additional Requirements

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A valid motor vehicle operator's license is required. The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.

Additional Comments

A resume may be included but NOT substituted for completing the education, work experience, or any other sections of the application. Supplemental Questions are considered part of the application and must be completed. Non-Discrimination Statement: The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. May be required to work overtime, nighttime, and/or weekends during hazardous weather or emergencies.