Administrative Assistant (61035620)

State of South Carolina; South Carolina; On-site; USD 34,000 - 52,000; Full time

Job summary

State of South Carolina's Department of Transportation is seeking an administrative specialist to compile data, manage payroll and attendance records, and handle procurement and onboarding processes. You will coordinate personnel actions, interface with RMIS, and support clerical staff while maintaining filing systems.

The role involves training staff on SCDOT software, assisting the public, and possibly working overtime during emergencies or inclement weather.

Qualifications

• High school diploma or equivalent required.
• Six months of related work experience preferred.
• Valid driver's license required.

Responsibilities

• Compiles data and maintains accurate records for payroll, time and attendance, Leave of Absence, budget, and procurement.
• Coordinates and processes personnel actions and serves as central contact for unit personnel matters.
• Inputs data into RMIS and assists clerical staff with forms, documents, and correspondence.
• Maintains electronic and hard-copy files and operates base/mobile radio and telephone during routine and emergency situations.
• Trains new employees in SCDOT-supported software and attends required training.
• Prepares new-hire onboarding paperwork and conducts unit new-hire orientation.
• Assists the public and officials with questions regarding rules, regulations, and procedures.
• Maintains inventory and orders supplies; assists RME/ARME with reports.
• May be required to work overtime, nights, and weekends during hazardous weather or emergencies.

Education

High School Diploma

Six months of related work experience

Driver's license

Job description

Compiles data and maintains accurate records for unit payroll, time and attendance, Leave of Absence, budget, and procurement activities using HMMS/EAMS and SCEIS. Coordinates and processes personnel actions and serves as the central point of contact for unit personnel matters. Inputs data into RMIS as needed. Assists clerical staff with compiling data and preparing forms, documents, and correspondence. Maintains electronic and hard-copy files. Operates the base/mobile radio and telephone during routine and emergency situations. Receives and screens radio and telephone messages and forwards them to the appropriate authority. Assigns work and monitors the duties of subordinates to ensure work is performed properly and accurately. Trains new employees and subordinates in the use of SCDOT-supported software. Attends required training. Prepares and processes all new-hire onboarding paperwork for the unit and reviews documents for accuracy prior to submission. Conducts unit new-hire orientation, including required training. Assists the public, public officials, and SCDOT personnel with questions regarding departmental rules, regulations, policies, procedures, and related matters. Maintains inventory of materials and supplies for road crews and maintenance office personnel. Monitors inventory and orders supplies as needed using available SCDOT purchasing methods. Assists the RME and ARME semi-monthly by printing Discover Viewer reports and making corrections in accordance with the Unit Business Plan. May be required to work overtime, nights, and/or weekends during hazardous weather or emergencies.

A high school diploma and six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.

The physical demands for the essential functions of this position include sitting or standing at a desk for extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.

A resume may be included but NOT substituted for completing the education, work experience, or any other sections of the application. Supplemental Questions are considered part of the application and must be completed. Non-Discrimination Statement: The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate based on race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information. May be required to work overtime, nighttime, and/or weekends during hazardous weather or emergencies.